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Review Vacancy

Date Posted 11/19/15

Applications Due11/30/15

Vacancy ID25983

AgencyInformation Technology Services, Office of

TitleSecretary 2, Ref #17167

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $47631 to $57697 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 800 North Pearl St

City Albany

StateNY

Zip Code12220

Minimum Qualifications Open to NYS employees with one year of permanent, competitive service as a Secretary 2, G-15, OR in a title G-13 or above designated appropriate for Section 70.1 transfer of the Civil Service Law. The transfer cannot be a second, consecutive transfer resulting in an advancement of more than two salary grades.

Duties Description The incumbent will provide administrative, clerical, and support services as follows:
- Coordinate/schedule meetings, arrange conference calls, and maintain Outlook calendars by monitor meeting dates and deadlines;
- Answer the telephone and respond to questions and/or refer calls to appropriate staff;
- Sign-in and orient office visitors;
- Screen and process all incoming and outgoing mail and correspondence to determine appropriate distribution and need for subsequent action;
- Prepare and review outgoing correspondence/documents for proper grammatical usage, clarity, factual correctness, relevant attachments, and conformance to instructions;
- Research problems by gathering/analyzing the necessary information to provide a recommended response;
- Prepare travel requests/approvals/arrangements for ITS staff to attend meetings and conferences;
- Order office supplies;
- Design and setup the workflow to organize and maintain files (including electronic) of correspondence/documents for the storage of file material for subsequent retrieval and periodic purging;
- Use MS Office 2013 Word, Excel, Power Point, and Access to prepare and maintain as needed, (data entry, keyboarding) documents, spreadsheets, presentations, and databases that are used to monitor financial and program data and narrative information;
- Assist in the preparation Quarterly Staffing Plans (i.e., Requests to Fills);
- Process SFS Role/Access request forms in the SFS system and maintain records for Office of State Comptroller (OSC) audit compliance;
- Work with the Office of General Services’ (OGS) Business Service Center (BSC) to resolve SFS access, Purchase Request (PR), Purchase Order (PO), and invoice payment issues

Additional Comments Some positions may require fingerprinting. This position is pending Division of Budget approval.

Some positions may require additional credentials or a background check to verify your identity.

Name Jill Cadoret

Telephone 518-473-0398

Fax 518-402-4924

Email Address HR.recruitment@its.ny.gov

Address

Street NYS Office of Information Technology Services

ESP, PO Box 2062

City Albany

State NY

Zip Code 12220

 

Notes on ApplyingTo apply, please submit a cover letter and resume to the attention of Jill Cadoret indicating that you are applying for Secretary 2, Ref. #17167. Please clearly state how you meet the minimum qualifications for this position.

Your Social Security number may be requested in order to verify your eligibility for this position.

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