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Review Vacancy

Date Posted 11/25/15

Applications Due12/09/15

Vacancy ID26079

AgencyPeople With Developmental Disabilities, Office for

Title15-468_Secretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitCSEA Local 658 (NYS Teachers’ Retirement System)

Salary RangeFrom $37998 to $46573 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Rockland

Street Address 9 Wilbur Road

City Thiells

StateNY

Zip Code10984

Minimum Qualifications A. Must currently be a permanent Secretary 1;
OR
B. Must be active and reachable on the Civil Service Eligible List for Secretary 1;
OR
C. Eligible for 70.1 transfer in a designated title determined by the New York State Department of Civil
Service. Must take a performance exam to demonstrate keyboarding skills, if you have not held a
Keyboard Specialist 1 position.

Duties Description The Secretary 1 will provide primary secretarial support for Rockland/Westchester DDPS4 as well as the entire Rockland management team that includes 4 Treatment Team Leaders, 4 Developmental Assistant 3's, 1 DDPS1, 3 Recreation Therapists, and numerous mid-level managers daily, all of which are responsible for 33 homes and 2 day hab sites. Duties include, but are not limited to:
1. Medical Billing Pilot Entry Program;
2. Monthly Day Hab billing and data entry;
3. Review Quarterly Trial Balances;
4. Monitor and collect monthly fire drills;
5. Maintain and update Service Recipient Record Binders;
6. Update DDP2s when necessary;
7. Monitor & track Facility Max requests;
8. Maintain office supply records and files for correspondence/documents;
9. Type correspondence, individual reports and evaluations, as needed;
10. Typing and compiling the necessary documents for all time-sensitive Plans of Corrective Action in response to Statements of Deficiencies.
11. Screen and forward telephone calls;
12. Maintain IRMA entries, requiring scanning, copying and electronic filing of the 147 and organizing reportable incident files;
13. Scanning/Filing of SRC Follow-up Logs;
14. Run reports on a regular basis, i.e. AR 19 (Day Treatment/Day Habilitation Report and CR 106 Pre-Billing Residential Habilitation Report;
15. Day Habilitation Data Entry on a weekly basis – Rockland County; Residential Habilitation Data Entry Weekly for Rockland & Westchester;
16. FSAT data entry/submission;
17. Compose, type and distribute meeting notes and routine correspondence;
18. Maintaining calendars for the Treatment Team leaders and DDPS4;
19. Supervision of the current Office Assistant 2;
20. Prepare responses; and special projects as they arise;

Additional Comments NOTE:: Provisional Appointments will only be considered if there are insufficient In-Title and/or Civil Service
List candidates.
MINIMUM QUALIFICATIONS:















SELECTION CRITERIA:

? When applying, please furnish a current daytime telephone number.
? Relevant factors in the selection process will include the ability of the candidate to perform the required duties and responsibilities of the position. This would include expertise in, knowledge of, and ability to use programs such as Access, Excel, Word and Microsoft Project.
? You will be notified if you are scheduled for an interview and of the final disposition of the vacancy.
? Appointments will be made on the basis of seniority, as defined in the Seniority Article of the agreement between CSEA and the State of New York, subject to the operational needs of the Agency, and subject to the identification of differences between employees with respect to relevant factors concerning the employee’s ability to perform the required duties and responsibilities satisfactorily. Please note, part-time service will be prorated.
? Management reserves the right to determine the number of qualified candidates to be interviewed.
? At the time of offer, you must be ready to accept or decline the position.

APPLICATION PROCEDURE: Submit cover letter and résumé by December 9, 2015 to:
DDSOO 4 – Hudson Valley Pamela Rodriguez, Senior PA P.O. Box 4707 Wilbur Road Thiells, NY 10984 Phone: 845-947-6000, Option 3 Fax: 845-947-6475 Email: hv.internal.apps@opwdd.ny.gov

Please note: Preference will be given to OPWDD employees impacted by closures.
All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility. OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
DESCRIPTION OF SELECTION PROCESS AND PREFERENCES:
Management reserves the right to determine the number of qualified candidates to be interviewed.
At the time of offer, you must be ready to accept or decline the position.

Some positions may require additional credentials or a background check to verify your identity.

Name Pamela Rodriguez

Telephone 845-947-6000

Fax 845-947-6475

Email Address hv.internal.apps@opwdd.ny.gov

Address

Street 7 Wilbur Road

City Thiells

State NY

Zip Code 10984

 

Notes on ApplyingNOTE:: Provisional Appointments will only be considered if there are insufficient In-Title and/or Civil Service
List candidates.
MINIMUM QUALIFICATIONS:















SELECTION CRITERIA:

? When applying, please furnish a current daytime telephone number.
? Relevant factors in the selection process will include the ability of the candidate to perform the required duties and responsibilities of the position. This would include expertise in, knowledge of, and ability to use programs such as Access, Excel, Word and Microsoft Project.
? You will be notified if you are scheduled for an interview and of the final disposition of the vacancy.
? Appointments will be made on the basis of seniority, as defined in the Seniority Article of the agreement between CSEA and the State of New York, subject to the operational needs of the Agency, and subject to the identification of differences between employees with respect to relevant factors concerning the employee’s ability to perform the required duties and responsibilities satisfactorily. Please note, part-time service will be prorated.
? Management reserves the right to determine the number of qualified candidates to be interviewed.
? At the time of offer, you must be ready to accept or decline the position.

APPLICATION PROCEDURE: Submit cover letter and résumé by December 9, 2015 to:
DDSOO 4 – Hudson Valley Pamela Rodriguez, Senior PA P.O. Box 4707 Wilbur Road Thiells, NY 10984 Phone: 845-947-6000, Option 3 Fax: 845-947-6475 Email: hv.internal.apps@opwdd.ny.gov

Please note: Preference will be given to OPWDD employees impacted by closures.
All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility. OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION

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