Review Vacancy
AgencyInformation Technology Services, Office of
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $37998 to $46573 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Open to NYS employees with one year of permanent, competitive service as a Secretary 1, G-11, OR in a title G-9 or above designated appropriate for Section 70.1 transfer of the Civil Service Law. The transfer cannot be a second, consecutive transfer resulting in an advancement of more than two salary grades.
Preferred Qualifications:
Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
Ability to communicate and work in a team and customer-oriented environment.
Duties Description The Secretary 1 will assist with providing a full range of secretarial duties in support of the Office of the CIO. The incumbent will maintain electronic calendar (Outlook) for Human Services Cluster Executives, and coordinate and schedule meetings, including reserving rooms and equipment and compiling agendas and handouts.
Duties will include, but not be limited to:
• Design, set up and maintain both paper and electronic files for correspondence, documents, and invoices, and code and file material as directed;
• Create and produce reports;
• Proofread and edit Office documentation;
• Answer phones for the Office and respond to questions, refer calls to appropriate staff member as required;
• Open, review, sort and distribute the mail in accordance with staff assignments;
• Meet and greet guests and vendors;
• Coordinate travel plans, submit travel vouchers and expense reports;
• Assist with personnel tasks (time cards, monitor evaluations periods, etc.) for unit employees and appraise managers of critical dates and periods;
• Maintain office supply inventory and requisition office supplies as needed;
• Perform typing, copying, and other duties as directed (business cards, status reports, contractor time sheets, etc.) in support of the Office of the CIO.
Additional Comments This is an Office of Information Technology Services (ITS) position in the Human Services Cluster and will be located at 52 Washington Street, Rensselaer, NY.
Some positions may require fingerprinting.
Some positions may require additional credentials or a background check to verify your identity.
Email Address HR.Recruitment@its.ny.gov
Address
Street NYS Office of Information Technology Services
ESP, Swan Street Building, Core 4
Notes on ApplyingTo apply, please send a cover letter and resume to the attention of Mary Weaver and indicate that you are applying for Secretary 1, Ref #15426. Please clearly indicate how you meet the minimum qualifications for this position. Your Social Security number may be required in order to confirm your eligibility.