StateJobsNY

NY HELPNo

AgencyMental Health, Office of

TitleSecretary 2, Central Office

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $47631 to $57697 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Onondaga

Street Address NYS Office of Mental Health, Central New York Field Office

545 Cedar Street

City Syracuse

StateNY

Zip Code13210

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Candidates must be permanent in this title and eligible for a lateral transfer, OR have permanent status in a comparable title and eligible for transfer under Section 70.1 of the Civil Service Law. Questions concerning transfer eligibility can be directed to omhhrm@omh.ny.gov.

Duties Description The New York State Office of Mental Health (OMH) is recruiting to fill a Secretary 2, Grade 15 vacancy in the Central New York Field Office located in Syracuse, New York. The incumbent will function as an assistant/office manager to the Field Office Director and staff in coordinating the many roles and responsibilities of the Field Office. The incumbent will develop and maintain clear procedures and protocols to create a work environment that allows Field Office staff to perform their job duties at the most efficient and effective level possible.

Specific duties include, but are not limited to, the following:

• Function as an assistant to the Field Office Director maintaining schedules, coordinating travel, processing requests through the State Financial System (SFS), assisting with final drafts and coordinating major project deliverables.
• Develop and coordinate office procedures, management and tracking systems in all high-priority areas including personnel, certification, and complaint and audit tracking.
• Organize meetings and assist with the coordination of regional conferences and events.
• Draft clear, concise and accurate reports and correspondence, design formats for data collection, and assist with analysis. Record meeting minutes and generate accurate and timely reports that outline discussion and identify next steps.
• Coordinate Personnel activities including orientation, mandated and in service training and support to new and existing staff regarding policies, equipment, software, travel, time and attendance, schedules, car scheduling and maintenance.
• Ensure the office environment is safe, functional and comfortable and address any environmental or equipment issues as they arise.
• Provide orientation and ongoing support and supervision to clerical staff in addressing workload issues and ensure deadlines are met.
• Communicate by phone, mail, e-mail, fax and in person with: Directors of Community Service, agency directors and staff, recipients and families to ensure that requests for information, complaints and incidents are channeled quickly and appropriately.
• Communicate with OMH Commissioner’s Office and various divisions and bureaus to ensure timely communication and coordinate meetings, teleconferences and conference calls.

Some positions may require additional credentials or a background check to verify your identity.

Name Robin Springer

Telephone

Fax 518-486-3897

Email Address omhhrm@omh.ny.gov

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position, location, and vacancy ID #27456 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.