Review Vacancy
AgencyAttorney General, Office of the
TitleLaw Department Document Specialist (LDDS) or LDDS Trainee
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $28865 to $41756 Annually
Appointment Type Contingent Permanent
Minimum Qualifications REACHABLE ON THE BEGINNING CLERICAL WORKER CIVIL SERVICE ELIGIBLE LIST OR PERMANENT OR CONTINGENT PERMANENT STATUS AS A LDDS, LDDS TRAINEE, OR OFFICE ASSISTANT 1 (KEYBOARDING) OR ELIGIBLE FOR A TRANSFER.
Duties Description We are filling two positions:
1. Environmental Protection Bureau:
•Prepare and manage legal documents.
•Edit, proofread and review documents, both legal and technical.
•Schedule meetings, videoconferences and conference calls.
•Provide telephone/email coverage for assigned staff.
•Maintain paper and electronic files (including case initiation, closure and archive management and PAM).
•Produce and manage agency correspondence.
•Manage inquiries and referral to appropriate staff.
•Make travel arrangements, obtain approvals and prepare vouchers.
•Maintain calendars.
•Coordinate expert witness/procurement, depositions/court reporters, and court filings (paper and electronic).
•Maintain the citizen complaint log and assist with library maintenance and updates.
•Provide back-up for decision distribution, supplies, mail, and PAM.
•Perform additional duties as assigned.
Preferred qualifications include: intermediate level knowledge of Microsoft Office.
2. Claims Bureau:
•Produce a variety of legal work, legal pleadings, legal papers, correspondence, memoranda, forms and other Claims Bureau documents for attorneys and legal assistants in the Claims Bureau from dictated, handwritten or electronic copy.
•Verify citation format and other legal references, and apply the rules of the court with regard to service and filing.
•Maintain and organize the contents of office files, including individual attorney case files.
•Type, organize, scan, photocopy and assemble packages of legal documents and arrange for them to be mailed, sent by overnight delivery, faxed, e-mailed (for electronic filing/electronic service), or personally served.
•Enter, search for, and retrieve information stored on OAG and bureau databases.
•Prioritize work ensuring procedural and filing deadlines are met.
•Know the calendar of his/her assigned attorney, respond to inquiries about the attorney’s schedule, whereabouts, and about the locations of his/her files.
•Make travel arrangements for his/her attorneys, including lodging and transportation reservations.
•Answer the telephone and direct calls as appropriate.
•Perform other duties as assigned.
Additional Comments IN ACCORDANCE WITH STATE LAW, GOVERNOR'S EXECUTIVE ORDERS #6 AND 28.1, AND SECTION 504 OF THE FEDERAL REHABILITATION ACT OF 1973, AS AMENDED BY THE AMERICANS WITH DISABILITIES ACT, WE ARE AN EQUAL OPPORTUNITY EMPLOYER. WE DO NOT DISCRIMINATE ON THE BASIS OF RACE, RELIGION, COLOR, SEX, AGE, NATIONAL ORIGIN, DISABILITY OR SEXUAL ORIENTATION.
Some positions may require additional credentials or a background check to verify your identity.
Email Address brianna.guckemus@ag.ny.gov
Address
Street Office of the Attorney General, Human Resources Managment Bureau
The Capitol
Notes on ApplyingPlease return cover letter and current resume to Brianna.Guckemus@ag.ny.gov Email is the preferred method of submission. Will accept faxes and mailed copies as well. Please indicate vacancy #28788 in the subject line of the email.
If you recently applied to vacancy #28291 you do not need to reapply. Your qualifications will be given full consideration for the position.