Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $33972 to $41756 Annually
Street Address OPWDD - Division of Enterprise Solutions – Facility Maintenance Fire Safety and Emergency Services (FMSES)
Broome DDSO-249 Glenwood Drive and Capital DDSO-500 Balltown Road
Minimum Qualifications Must be reachable on the current Civil Service List for Office Assistant 2 or in a title eligible for 70.1 transfer.
Duties Description POSITION DESCRIPTION:
The Office Assistant 2 performs a variety of clerical processing and records maintenance activities associated with the plant maintenance and plant operation functions at the DDSO’s.
PRIMARY DUTIES AND RESPONSIBILITIES:
• Maintains computerized work order system. Includes entry of data, processing work order requests, developing reports, and review of same with notification to supervisors as necessary when problems are noted.
• Develops and maintains detailed records related to construction and maintenance activities such as maintaining data both in hard copy and electronic formats in properties within the District.
• Develops and maintains environmental information such as, but not limited to, asbestos records pertaining to construction and maintenance activities.
• Maintains record systems for tracking of critical safety and health related issues such as noted citations from agencies providing oversight such as OFPC, DOH, DQI, and others.
• Maintain training records for maintenance staff.
• Assists in assembling bid packages and contract documents for submission to Business Office for necessary maintenance and construction services.
• Type correspondence in final or draft form for Plant Superintendent and other Maintenance Supervisors as necessary and directed.
• Assists Supervisors in time and accrual processing.
• Takes meeting minutes, types, and distributes.
• Schedules appointments for the Plant Superintendent and performs other general receptionist duties.
• Communicates with others in a professional manner in regards to activities of the work unit.
• Other duties associated with this job title as assigned.
PREFERRED REQUIREMENTS:
• Ability to work effectively with the Department.
• Ability to work independently.
• Previous experience in duties referenced above.
• Ability to effectively communicate in a professional manner both verbally and in writing.
• Strong background in applicable software applications such as Microsoft Word and Excel and agency databases such as Asset Works and Times.
• Reliability as evidenced by a review of time and attendance records.
• Understanding of activities associated with the plant maintenance area to effectively communicate and clarify procedures to others.
Additional Comments Please note:
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER.
• Work schedule may vary based on operational need.
Some positions may require additional credentials or a background check to verify your identity.
Fax 607-770-0528 and 518-370-7536
Email Address opwdd.sm.broome.jobs@opwdd.ny.gov
Address
Street OPWDD - Broome DDSO and Capital District DDSO
249 Glenwood Road and 500 Balltown Road
City Binghamton and Schenectady
Notes on ApplyingSubmit cover letter and résumé by May 10, 2016. Please reference the above EOA # 2016-183 in all correspondence.