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Review Vacancy

Date Posted 04/26/16

Applications Due05/09/16

Vacancy ID29565

NY HELPNo

AgencyEmpire State Development, NYS

TitleExecutive Assistant to the Chief of Staff

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitNone listed

Salary RangeFrom $53000 to $53000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 633 Third Avenue

City New York

StateNY

Zip Code10017

Minimum Qualifications EDUCATION & REQUIREMENTS:
Education Level required: Associates degree or business school graduate in relevant area
Equivalent Experience required: 5+ years’ of progressive administrative and/or business related experience. Senior Executive administrative experience with excellent scheduling capability.
Knowledge required: Outlook, MS Word, Excel, PowerPoint; Must have excellent computer knowledge. Excellent oral and written communication skills. Ability to work independently, exercise excellent judgment and confidentiality.

Duties Description BASIC FUNCTION:
Perform a wide range of administrative support and manage day-to-day operations for the Chief of Staff (COS).

WORK PERFORMED:
•Provide wide range of administrative duties to support COS’s day-to-day operations, with high volume of e-mails.
•Manage schedule for the COS including logistics and prep material.
•Compile reports and create presentations at COS’s request.
•Track incoming/outgoing mail for COS and allocate to appropriate staff for response.
•At the direction of COS, approve time sheets and travel for COS’s direct reports.
•Review payment authorizations prior to COS’s approval/signature.
•Prepare automated time sheet for COS as requested and reconcile travel/business related expenses.
•Draft correspondences and emails on behalf of the COS.
•Projects as assigned by COS Projects as assigned by COS.

Additional Comments salary up to specified amount.

Some positions may require additional credentials or a background check to verify your identity.

Name Ruth Parris

Telephone N/A

Fax N/A

Email Address Resumes@esd.ny.gov

Address

Street 633 Third Avenue

City New York

State NY

Zip Code 10017

 

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