Review Vacancy
AgencyEmpire State Development, NYS
TitleExecutive Assistant to the Chief of Staff
Occupational CategoryClerical, Secretarial, Office Aide
Salary RangeFrom $53000 to $53000 Annually
Minimum Qualifications EDUCATION & REQUIREMENTS:
Education Level required: Associates degree or business school graduate in relevant area
Equivalent Experience required: 5+ years’ of progressive administrative and/or business related experience. Senior Executive administrative experience with excellent scheduling capability.
Knowledge required: Outlook, MS Word, Excel, PowerPoint; Must have excellent computer knowledge. Excellent oral and written communication skills. Ability to work independently, exercise excellent judgment and confidentiality.
Duties Description BASIC FUNCTION:
Perform a wide range of administrative support and manage day-to-day operations for the Chief of Staff (COS).
WORK PERFORMED:
•Provide wide range of administrative duties to support COS’s day-to-day operations, with high volume of e-mails.
•Manage schedule for the COS including logistics and prep material.
•Compile reports and create presentations at COS’s request.
•Track incoming/outgoing mail for COS and allocate to appropriate staff for response.
•At the direction of COS, approve time sheets and travel for COS’s direct reports.
•Review payment authorizations prior to COS’s approval/signature.
•Prepare automated time sheet for COS as requested and reconcile travel/business related expenses.
•Draft correspondences and emails on behalf of the COS.
•Projects as assigned by COS Projects as assigned by COS.
Additional Comments salary up to specified amount.
Some positions may require additional credentials or a background check to verify your identity.