Review Vacancy
AgencyState University of New York - Admin.
TitleOffice Assistant 2 (Keyboarding)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $33972 to $41756 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Qualifications: This is a contingent permanent position in the competitive jurisdictional classification. To be eligible for this position, candidates must be reachable for appointment on the current Civil Service eligible list for this title; or have permanent status as an Office Assistant 2 (Keyboarding), SG-9, and be eligible for lateral transfer; or be eligible for transfer under Civil Service Law; or be eligible for reinstatement pursuant to Civil Service Rule 5.4.
Duties Description The State University of New York System Administration is searching for a full-time Office Assistant 2 (Keyboarding) located in Albany N.Y. The duties include, but are not limited to, the following:
•Provide support to the procurement staff by assisting with the entire procurement process.
•Assist in ensuring that all procurements include the required documentation in accordance with NYS and University procurement requirements.
•Assist in the distribution of RFPs, RFls, IFBs and discretionary procurement bid specifications to potential vendors. Respond to inquiries from potential bidders.
•Assist in drafting all procurement and procurement-related documents, such as contracts, contract amendments, extensions, memorandums of understanding, and NYS Contract Reporter exemption requests.
•Input contract transaction data into the SUNY FMS and the NYS SFS.
•Assist vendors in obtaining NYS Vendor ID Numbers.
•Process all System Administration revocable permits.
•Assist in drafting miscellaneous memos and letters.
•Enter procurement advertisements into the NYS Contract Reporter.
•Enter contract transaction data into departmental logs and databases.
•Assist with the preparation of supporting documentation required for contract approval.
•Prepare packages for document transmittal.
•Assist with the distribution of approved contracts and creation of both the procurement file and payment file.
•File, retrieve and maintain the procurement files.
Requirements: Experience with software programs such as word and excel required. Previous office experience preferred. Ability to work on multiple assignments simultaneously. Possess a strong ability to work with others in a team environment. Good written skills and strong attention to detail
Additional Comments Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off state employees may be certified against this vacancy by the Department of Civil Service.
Some positions may require additional credentials or a background check to verify your identity.
Email Address jessie.obrien@suny.edu
Address
Notes on ApplyingInterested candidates are invited to apply online at www.suny.edu/SUPEmployment or send a cover letter and resume to SUNY System Administration, SUNY Plaza, Office of Human Resources, Room N438, Albany, NY 12246. The application deadline is May 12, 2016.
State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.