Review Vacancy
TitleOffice Assistant 2 (Calculations)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $16.27 to $16.27 Hourly
Duties Description • Track and process invoices received; verify purchase order information, obtain signed requisition when required, document receiving information through use of receiving reports or by directly contacting end users, and maintain a tracking of unpaid invoices awaiting more information.
• Audit and match invoices for payment. Interpret and apply NYS and Research Foundation disbursement rules and guidelines; perform mathematical calculations to review accuracy of charges; remove any unallowable charges; and verify and obtain justification for any extraordinary charges.
• Daily input invoices for payment as needed.
• Contact vendors or end users for additional documentation as required.
• Operate office equipment such as photocopiers, calculators, computers, printers, etc., as necessary to complete assigned tasks.
• Ability to use Excel spreadsheets, Microsoft Word, Microsoft Outlook and internet.
• Stamp incoming mail; filing.
• Data Entry; review time sheet calculations for accuracy.
• Preparation of records for archive.
Some positions may require additional credentials or a background check to verify your identity.