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Review Vacancy

Date Posted 05/04/16

Applications Due05/14/16

Vacancy ID29733

AgencyCriminal Justice Services, Division of

TitleOffice Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33972 to $41756 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany

StateNY

Zip Code12210

Minimum Qualifications Permanent service in this title OR one year of permanent competitive or 55b/c service in a title SG-7 or higher and otherwise eligible for transfer under Civil Service Law.

Duties Description This position exists within the Administrative Services Unit of the Office of Public Safety (OPS) and provides administrative support for the Police/Peace Officer Registry, police/peace officer training records database and the Security Guard Program. Duties include but are not limited to:

• Reviewing incoming registry and training documents;
• Determining appropriate action and making decisions with respect to eligibility for certification of training and admittance to the police and peace officer registry;
• Responding to technical questions and addressing issues related to police, peace and security guard training programs;
• Processing training registrations;
• Gathering and maintaining statistical information related to work productivity;
• Preparing basic reports and providing documentation for reports prepared by supervisor;
• Conducting audits and analysis of registry and training data and additional overflow work as necessary;
• Acting as liaison with other agencies in the coordination of training permits;
• Providing phone coverage and answering technical questions related to the Security Guard program;
• Assisting other units within OPS when requested; and
• Special projects as needed.

This position requires some independent judgement. The Office Assistant 2 must be able to interpret, convey and apply various state and agency procedures, rules, regulations and guidelines in carrying out the duties.

Additional Comments Appointment is subject to Division of Budget waiver approval.

REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Sandra van Kampen, Director of Workforce Diversity and Equity Program Unit at 518-485-7962.

Some positions may require additional credentials or a background check to verify your identity.

Name Lori Chamberlain

Telephone (518) 485-7696

Fax (518) 457-4000

Email Address DCJSJobs@dcjs.ny.gov

Address

Street 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210

 

Notes on ApplyingPlease send a cover letter and resume to the email/address above. Please reference posting # 28197 on your cover letter.

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