StateJobsNY

NY HELPNo

AgencyState Comptroller, Office of the

TitleOffice Assistant 2 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33972 to $41756 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications Interested candidates must currently be reachable on the appropriate eligible list or eligible to transfer under section 70.1 of the Civil Service Law.
Transfer via 70.1
To be eligible for a 70.1 transfer, an individual must have one year of permanent competitive service in a qualifying title allocated to a salary grade 7 or above.

Duties Description 15 Day Legislation Initiative Implementation
Under the supervision of an Office Assistant 3 (Calc), perform activities to support the implementation of the 15 Day Legislation Initiative. Job duties include:
- Performing outreach to small business vendors to educate them on the 15 Day Legislation;
- Performing outreach to small business vendors to obtain the information necessary to enroll them in ACH and eSupplier as prerequisites to eInvoicing;
- Performing outreach to small business vendors to obtain the information necessary to enroll them in eInvoicing, including providing a high level of vendor education and support;
- Performing necessary calculations and/or analyses related to the small business vendor population using known and standard methods;
- Processing and recording numerical records related to small business vendor banking information;
- Maintaining statistical records of small business vendors enrolled in ACH and eSupplier and of small business vendors participating in eInvoicing;
- Setting up vendors in the eInvoicing functionality within the Statewide Financial System; and
- Providing guidance and support to vendors and agencies.


Special Projects
Under the supervision of a State Expenditures Examiner 1, perform activities to support the implementation of various eCommerce initiatives and other special projects. Job duties include:
- Performing outreach to educate and enroll vendors in eCommerce options such as electronic invoicing and electronic purchase order dispatch;
- Creating and updating vendor records and agreements in the system to enable eCommerce functionality;
- Updating vendor records;
- Performing necessary calculations and/or analyses using known and standard methods;
- Processing and recording numerical records related to banking information;
- Maintaining statistical records of vendors enrolled in eCommerce options; and
- Performing duties related to other ad hoc special projects as they arise.

Additional Comments • Communication – Candidate must: listen effectively; effectively answer questions; speak in a positive, professional tone; confidently speak about accomplishments/likes/dislikes/frustrations; and demonstrate ability to problem solve effectively.
• Leadership – Candidate must: demonstrate ability to overcome obstacles; willingly take on challenges and effect change; demonstrate ability for problem solving; understand basic problem solving concepts; understand own role/responsibility within a team.
• Self Development – Candidate must be: receptive to improvement opportunities; enthusiastic about training opportunities; interested in career growth; and able to learn quickly from mistakes
• Technology – Candidate must: display an aptitude for computer fundamentals; be familiar with Microsoft applications and Internet resources; and adapt well to technological change
• Work Ethic – Candidate must be energetic and enthusiastic, interested in this particular position, professional and intelligent. Candidate must demonstrate initiative.

Some positions may require additional credentials or a background check to verify your identity.

Name Jackie Carter

Telephone (518) 473-8805

Fax (518) 486-6723

Email Address recruit@osc.state.ny.us

Address

Street 110 State Street

City Albany

State NY

Zip Code 12236

Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than May 29, 2016. Please reference items #01471 and 01465 – GOER-JDC when responding.
When responding, please include the reference number and letters listed in this section. The GOER ID # should not be included.