Review Vacancy
AgencyState Comptroller, Office of the
TitleOffice Assistant 3 (Calculations)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $45018 to $54678 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Interested candidates must be reachable on the Office Assistant 3 (Calculations) eligible list or eligible to transfer under Section 70.1 of the Civil Service Law.
To be eligible for a 70.1 transfer, candidates must have one year of permanent competitive service in a qualifying title allocated to a grade 12 or higher.
Duties Description 15 Day Legislation Initiative Implementation
Under the supervision of a State Expenditures Examiner 1, perform activities to support the implementation of the 15 Day Legislation Initiative. Job duties include:
- Tracking all vendors through the eight stage set up process, which occurs over a period of several days;
- Collaborating with OGS to enroll businesses in Marketplace, if applicable, including tracking Marketplace vendors through additional stages of set up (electronic PO dispatch);
- Maintaining statistical records of small business vendors enrolled in ACH and eSupplier and of small business vendors participating in eInvoicing;
- Performing and reviewing necessary calculations and/or analyses related to the small business vendor population and performed using known and standard methods;
- Reviewing numerical records related to small business vendor banking information;
- In complex cases, performing outreach to small business vendors to educate them on the 15 Day Legislation;
- In complex cases, performing outreach to small business vendors to obtain the information necessary to enroll them in ACH and eSupplier as prerequisites to eInvoicing;
- In complex cases, performing outreach to small business vendors to obtain the information necessary to enroll them in eInvoicing, including providing a high level of vendor education and support;
- In complex cases, setting up vendors in the eInvoicing functionality within the Statewide Financial System; and
- In complex cases, providing guidance and support to vendors and agencies.
Supervision of 15 Day Legislation Initiative Implementation
Under the supervision of a State Expenditures Examiner 1, instructs the Office Assistant 2 (Calculations) on the implementation of the 15 Day Legislation Initiative. Job duties include:
- Assigning work and ensuring it is completed accurately and efficiently to facilitate:
o Performing outreach to small business vendors to educate them on the 15 Day Legislation;
o Performing outreach to small business vendors to obtain the information necessary to enroll them in ACH and eSupplier as prerequisites to eInvoicing;
o Performing outreach to small business vendors to obtain the information necessary to enroll them in eInvoicing, including providing a high level of vendor education and support;
o Setting up vendors in the eInvoicing functionality within the Statewide Financial System;
o Providing guidance and support to vendors and agencies.
• Reviewing and compiling statistical records of small business vendors enrolled in ACH and eSupplier and of small business vendors participating in eInvoicing;
Supervision
- Responsible for supervision, development and evaluation of one or more Office Assistant 2 (Calculations)
Special Projects
- Under the supervision of a State Expenditures Examiner 1, perform activities to support the implementation of various eCommerce initiatives and other special projects.
- Performing outreach to educate and enroll vendors in eCommerce options such as electronic invoicing and electronic purchase order dispatch;
- Creating and updating vendor records and agreements in the system to enable eCommerce functionality;
- Updating vendor records with highly complex changes;
- Compiling, reviewing and maintaining statistical records of vendors enrolled in eCommmerce options such as electronic invoicing and electronic purchase order dispatch;
- Reviewing numerical records related to banking information; and
- Performing duties related to other ad hoc special projects as they arise.
Additional Comments Desired Competencies:
• Communication – Candidate must: listen effectively; effectively answer questions; speak in a positive, professional tone; confidently speak about accomplishments/likes/dislikes/frustrations; and demonstrate ability to problem solve effectively.
• Leadership – Candidate must: demonstrate ability to overcome obstacles; willingly take on challenges and effect change; demonstrate ability for problem solving; understand basic problem solving concepts; understand own role/responsibility within a team.
• Self Development – Candidate must be: receptive to improvement opportunities; enthusiastic about training opportunities; interested in career growth; and able to learn quickly from mistakes.
• Technology – Candidate must: display an aptitude for computer fundamentals; be familiar with Microsoft applications and Internet resources; and adapt well to technological change.
• Work Ethic – Candidate must be energetic and enthusiastic, interested in this particular position, professional and intelligent. Candidate must demonstrate initiative.
Some positions may require additional credentials or a background check to verify your identity.