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Review Vacancy

Date Posted 05/27/16

Applications Due06/15/16

Vacancy ID30363

NY HELPNo

AgencyMedicaid Inspector General, NYS Office of the

TitleOffice Assistant 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $45018 to $54678 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 800 North Pearl Street

City Albany

StateNY

Zip Code12204

Minimum Qualifications Candidate must be currently employed by NYS with one year or more of permanent or contingent-permanent service as an Office Assistant 3 (SG-14) OR be currently employed by NYS with one year or more of permanent or contingent-permanent service in a title at or above a SG-12 and be eligible to transfer to Office Assistant 3 under Section 70.1 of the NYS Civil Service Law.

Duties Description Duties include, but are not limited to:
• Serves as agency’s primary researcher and purchaser of supplies, furniture, equipment, promotional products, and other services & commodities. Holds Procurement Card and monitors expenditures while maintaining all quote & approval history, order confirmations, packing slips, & invoices for reconciliation in SFS.
• Researches OGS Contracts, obtaining price quotes for a variety of services & commodities. Maintains relationships with preferred sources & contract vendors.
• Updates Supply Requisition Form for changes in preferred source/contract offerings. Reviews & processes supply requisitions from Agency Supply Coordinators.
• Oversees billing and maintenance of accounts and spreadsheets for all OMIG offices including but not limited to: OGS bills/accounts (fuel, print shop, interagency mail, etc.), telecommunications accounts, access control accounts, Pitney Bowes, etc.
• Reviews all lease related expenses including: rental payments, electric bills, work orders, tax and real estate escalations. Maintain lease related spreadsheets and binders.
• Assists with space planning & on/off boarding activities, including updating of agency floor plans, space charts, setup of workstations, etc.
• Assists with Health and Safety initiatives including but not limited to: AED Management; Flu Vaccine Program, Office Ergonomics & Reasonable Accommodations, Workplace Violence Prevention, etc.
• Serves as backup for Front Desk Support & distribution of Operations Helpdesk tickets.
• Excellent written, communication and interpersonal skills. Strong attention to detail and ability to meet deadlines.

Additional Comments Minimum travel may be required.

Some positions may require additional credentials or a background check to verify your identity.

Name Veronica Diver

Telephone 518-408-5745

Fax 518-408-0395

Email Address Veronica.Diver@omig.ny.gov

Address

Street 800 North Pearl Street

City Albany

State NY

Zip Code 12204

 

Notes on ApplyingRefer to OA3 and please submit a resume.

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