StateJobsNY

NY HELPNo

AgencyUniversity at Albany

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37998 to $46573 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address University at Albany, Public Engagement

1400 Washington Avenue

City Albany

StateNY

Zip Code12203

Minimum Qualifications Candidates must be current state employees and have a reachable score on the Secretary 1 list or have a current permanent appointment with 1 year of service as a Secretary 1 or as a title eligible for transfer to Secretary 1, (Grade 9 with 1 year in service looking to do 70.1 two grade jump to grade 11), or appointment as Secretary 1 here at UAlbany, less than 1 year of service (remainder of probationary period to be completed in new assignment) or be a former state employee eligible for reinstatement to the title of Secretary 1. May be filled from a mandatory reemployment list if one is in effect at the time of appointment..

Duties Description Arrange meetings and appointments for the Vice Provost for Public Engagement
involving interaction with the university's senior staff, deans, school faculty and staff,
nation-wide universities, donors, and local community/business/government contacts.
• Prepare Conference and travel arrangements and reimbursements.
• Screen all incoming correspondence; assist the Vice Provost in editing reports,
reviews, and correspondence.
• Maintain filing system.
• Screen visitors and inquiries to the office; direct visitors/calls to proper unit.
• Coordinate all meetings with faculty, staff and community members
• Organize monthly meetings including agenda preparation; compilation of a report of
announcements of awards and accomplishments, internal and external notices of
available grant, research, scholarship, and conference opportunities, and items of note
for faculty/staff calendars; taking the meeting's minutes and disseminating the
finished report.
• Manage University procurement card for purchases, conference registrations, etc.;
keep accurate files and documentation of expenses; and certify expenditures monthly
via the mainframe computer system.
• Coordinate the school's Special Parking Permits.
Other duties as assigned

Excellent opportunity for Grade 9 with one year in service looking for 70.1 promotion to Grade 11. Typing proficiency test will be given by SUNY.

Additional Comments Please MAIL your application/resume (WITH SOCIAL SECURITY NUMBER to verify state history if seeking 70.1, Lateral or Reinstatement) to University at Albany, Office of Human Resources Management-UAB 300, 1400 Washington Avenue, Albany, NY, 12222 Applications available via the SUNY Classified Employment page, (Copy and Paste into browser) http://www.albany.edu/hr/assets/CS_Employment_Application.pdf or via the employment link at the bottom of the SUNY main page http://www.albany.edu/

Some positions may require additional credentials or a background check to verify your identity.

Name Stephen Mead

Telephone 518-437-4722

Fax 518-437-4731

Email Address smead@uamail.albany.edu

Address

Street 1400 Washington Avenue

City Albany

State NY

Zip Code 12222

Notes on ApplyingPlease MAIL application/resume (WITH SOCIAL SECURITY NUMBER to verify state history if seeking 70.1, Lateral or Reinstatement) to University at Albany, Office of Human Resources Management-UAB 300, 1400 Washington Avenue, Albany, NY, 12222 Applications available via the SUNY Classified Employment page, http://www.albany.edu/hr/assets/CS_Employment_Application.pdf or via the employment link at the bottom of the SUNY main page http://www.albany.edu/