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Review Vacancy

Date Posted 06/28/16

Applications Due07/13/16

Vacancy ID31103

AgencyMental Health, Office of

TitleSecretary 1, Central New York Psychiatric Center, Green Haven SU, P16379

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37998 to $46573 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Dutchess

Street Address Central New York Psychiatric Center/ Green Haven Satellite Unit

594 Route 216

City Stormville

StateNY

Zip Code12582

Minimum Qualifications Open to New York State Employees:

Candidates must be reachable for appointment on the current Civil Service list for this title;

OR

be eligible to transfer via Section 70.1 of Civil Service Law by having at least one year of permanent service in a title approved for transfer by Civil Service within two salary grades of the Grade 11 level.

OR

Provisional Opportunity - In the event that there is not a valid eligible list at this location, candidates who meet the following promotional qualification may be qualified for a provisional appointment: You must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service as follows: Office Assistant 1 (Keyboarding), Office Assistant 2 (Keyboarding), Law Department Document Specialist Trainee 1, Law Department Document Specialist Trainee 2, or Law Department Document Specialist. If you are appointed provisionally, you must take the next scheduled Civil Service examination for this title and your score must be reachable on the resulting eligible list before you can be permanently appointed. If you do not pass the examination or achieve a reachable score, you may not be retained.

Candidates who have not previously served in a keyboarding title must demonstrate adequate keyboarding skills (i.e. the ability to type 35 words per minute with at least 96% accuracy) by passing the Keyboard Proficiency test.

Duties Description As a Secretary 1, you would perform tasks which fall into four broad categories: communication, coordination, organization, and records maintenance. Within these categories, you would perform a variety of tasks which enable managers and program staff to accomplish the mission of the agency. You would review incoming correspondence and draft responses where appropriate; review outgoing correspondence; research background information; transmit instructions to staff and conduct follow-up. You would handle telephone calls and visitors and respond to questions; coordinate and arrange meetings; establish office procedures; design, set up, and maintain office filing systems (including electronic); resolve day-to-day operational problems; coordinate information flow by acting as a liaison among key executives, staff, other employees, and the public; and operate equipment which requires the skilled use of a standard alpha-numeric keyboard to produce correspondence, reports, and other agency documents.

Additional Comments Background Investigation/Justice Center Review:
Prospective appointees will be: 1) Checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable. 2) Investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application, may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information, and may be required to pay any necessary fees. 3) Screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees will be required to pay any necessary fees. Additionally, prospective employees whose names are indicated on the SCR may be barred from appointment.

Additional Comments:

This position is at Central New York Psychiatric Center’s Green Haven Satellite Unit located on the grounds of Green Haven Correctional Facility in Dutchess County.

This position is eligible for a Mid-Hudson adjustment of $1,513.

Some positions may require additional credentials or a background check to verify your identity.

Name Denise Usmail-Piazza

Telephone

Fax 315-765-3369

Email Address Cnpersonnel@omh.ny.gov

Address

Street Central New York Psychiatric Center

PO Box 300

City Marcy

State NY

Zip Code 13403

 

Notes on ApplyingIndicate the Title and Location of the position you are applying for. Please complete the Office of Mental Health Employment Application and submit it with your other application materials.

http://www.omh.ny.gov/omhweb/employment/docs/employment-application.pdf

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