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Review Vacancy

Date Posted 07/14/16

Applications Due08/14/16

Vacancy ID31513

AgencyUniversity at Buffalo

Title1600491 - Office Assistant 3 (Human Resources) – Human Resources

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $45018 to $45018 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Erie

Street Address xxx

City Buffalo

StateNY

Zip Code14260

Minimum Qualifications Minimum Qualifications:
Transfer eligibility requirement: you must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.
Reassignment requirement: You must hold the same title at the University at Buffalo.
Reinstatement requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

** ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED. **

A completed application is required to be considered for this position. If you have received a canvass letter, DO NOT APPLY to this position. You must apply to the Web address provided on your canvass letter.

Preferred Qualifications:
The following programs are used on a daily basis:

-SUNY HR & SUNY Positions
-ePTF (electronic personnel transaction form) which is an internal form that departments use to initiate payroll transactions
-Microsoft Outlook
-HUB
-SIRI (internal reporting system)

Knowledgeable in the following:

-Ability to read and interpret the Policies of the Board of Trustees, University policies, Albany policies, signature policies and Immigration Services (USCIS) regulations.
-Ability to interpret all of the union contracts, i.e. CSEA, PEF, UUP, Council 82, NYSCOBPA, MC Classified, and professional MC's

Proficiency in the following:

-Oral and written communication
-Auditing and Proofreading
-Ability to switch gears on a daily basis
-Outstanding Customer Service, i.e. no appointment needed, immediate service
-Communication skills; heavy volume of telephone calls, email, walk-ins and constant contact with University Community

Duties Description In House Title & Department:
1600491 - Office Assistant 3 (Human Resources) – Human Resources

Posting Number: 1600491

Applications for this position will only be accepted online. To apply, please visit:
https://www.ubjobs.buffalo.edu/applicants/Central?quickFind=59081

Position Summary:
Lead the appointment processing team. These functions include identifying solutions to escalated problems, questions and challenges, managing reporting hierarchy in the SUNY time and attendance application, approval authority for multiple employer transactions, communicating expert knowledge to the University community and backing up other departmental lead staff.

Key Accountabilities and Responsibilities
-Master oracle applications including the person number maintenance and ePTF
-Master the SUNY system, a home grown application to manage appointment and payroll actions
-Knowledge expert in all areas of appointment processing
-Adhere to all University, SUNY and State policies
-Communicate regularly at meetings and while serving on committees

Minimum Qualifications:
Transfer eligibility requirement: you must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.
Reassignment requirement: You must hold the same title at the University at Buffalo.
Reinstatement requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

** ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED. **

A completed application is required to be considered for this position. If you have received a canvass letter, DO NOT APPLY to this position. You must apply to the Web address provided on your canvass letter.

Preferred Qualifications:
The following programs are used on a daily basis:

-SUNY HR & SUNY Positions
-ePTF (electronic personnel transaction form) which is an internal form that departments use to initiate payroll transactions
-Microsoft Outlook
-HUB
-SIRI (internal reporting system)

Knowledgeable in the following:

-Ability to read and interpret the Policies of the Board of Trustees, University policies, Albany policies, signature policies and Immigration Services (USCIS) regulations.
-Ability to interpret all of the union contracts, i.e. CSEA, PEF, UUP, Council 82, NYSCOBPA, MC Classified, and professional MC's

Proficiency in the following:

-Oral and written communication
-Auditing and Proofreading
-Ability to switch gears on a daily basis
-Outstanding Customer Service, i.e. no appointment needed, immediate service
-Communication skills; heavy volume of telephone calls, email, walk-ins and constant contact with University Community

Salary Range: $45,018

FTE: 1.00


University at Buffalo is an affirmative action/equal opportunity employer and in keeping with our commitment, encourages women, minorities, persons with disabilities and veterans to apply.


Posting Period:
7/13/2016
7/22/2016

Contact:
Dana Moore
Manager of Payroll and Appointment Processing
716-645-8157
dlmoore@buffalo.edu

Additional Comments Actual work hours and number of hours worked per week will be discussed at the time of interview.

Some positions may require additional credentials or a background check to verify your identity.

Name Dana Moore

Telephone 176-645-8157

Fax

Email Address dlmoore@buffalo.edu

Address

Street xxx

City Buffalo

State NY

Zip Code 14260

 

Notes on ApplyingApplications for this position will only be accepted online. To apply, please visit:
https://www.ubjobs.buffalo.edu/applicants/Central?quickFind=59081

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