Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $37998 to $46573 Annually
Minimum Qualifications Candidates must be reachable on the current Civil Service eligible list for this title
OR
Candidates must be a current New York State employee eligible for transfer under Section 70.1 of the Civil Service Law, with one year of permanent competitive service in a qualifying title. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two grades.
Preferred Qualifications:
• Strong organizational skills, attention to detail, and knowledge of professional correspondence formatting;
• High proficiency with Microsoft Outlook, Word, Excel and Access and Statewide Financial System (SFS);
• Ability to proofread and edit all correspondence prepared for signature;
• Desire to contribute to a team-oriented workplace.
Duties Description POSITION DESCRIPTION:
The Office for People With Developmental Disabilities (OPWDD) Division of Person-Centered Supports (PCS) is seeking an individual to support staff daily in two of the division’s units – the Employment & Meaningful Community Activities unit and the Program Development unit. The Secretary 1 will act as a main administrative support person for office professional staff.
PRIMARY DUTIES AND RESPONSIBILITIES:
As a Secretary 1, the responsibilities of the incumbent may include but are not limited to the following:
• Review, sort, and distribute mail in accordance with staff assignments; prepare draft responses to correspondence and submit to manager for review;
• Scan documents for electronic filing; maintain all files; perform any tasks which fall under the categories of communication, coordination, organization and records maintenance;
• Create and maintain databases, Excel spreadsheets, and electronic mailing lists;
• Establish and maintain tickler systems; track deadlines and verify appropriate information is prepared timely;
• Make travel arrangements and prepare travel vouchers in accordance with OSC regulations for division employees;
• Schedule meetings and conference calls, and reserve meeting rooms using Microsoft Outlook; schedule video conferences by coordinating with Central Office and Developmental Disabilities Regional Office (DDRO) staff;
• Prepare PowerPoint presentations, legal documents and memoranda for review;
• Answer phones, respond to inquiries and direct calls to appropriate staff.
• Monitor Time/Timesheets and State Financial System (SFS) systems.
Additional Comments Please note:
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER.
Some positions may require additional credentials or a background check to verify your identity.