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Review Vacancy

Date Posted 07/27/16

Applications Due08/10/16

Vacancy ID31861

AgencyPeople With Developmental Disabilities, Office for

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37998 to $46573 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address OPWDD - Division of Person-Centered Supports

44 Holland Avenue

City Albany

StateNY

Zip Code12229

Minimum Qualifications Candidates must be reachable on the current Civil Service eligible list for this title

OR

Candidates must be a current New York State employee eligible for transfer under Section 70.1 of the Civil Service Law, with one year of permanent competitive service in a qualifying title. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two grades.

Preferred Qualifications:
• Strong organizational skills, attention to detail, and knowledge of professional correspondence formatting;
• High proficiency with Microsoft Outlook, Word, Excel and Access and Statewide Financial System (SFS);
• Ability to proofread and edit all correspondence prepared for signature;
• Desire to contribute to a team-oriented workplace.

Duties Description POSITION DESCRIPTION:

The Office for People With Developmental Disabilities (OPWDD) Division of Person-Centered Supports (PCS) is seeking an individual to support staff daily in two of the division’s units – the Employment & Meaningful Community Activities unit and the Program Development unit. The Secretary 1 will act as a main administrative support person for office professional staff.


PRIMARY DUTIES AND RESPONSIBILITIES:

As a Secretary 1, the responsibilities of the incumbent may include but are not limited to the following:

• Review, sort, and distribute mail in accordance with staff assignments; prepare draft responses to correspondence and submit to manager for review;
• Scan documents for electronic filing; maintain all files; perform any tasks which fall under the categories of communication, coordination, organization and records maintenance;
• Create and maintain databases, Excel spreadsheets, and electronic mailing lists;
• Establish and maintain tickler systems; track deadlines and verify appropriate information is prepared timely;
• Make travel arrangements and prepare travel vouchers in accordance with OSC regulations for division employees;
• Schedule meetings and conference calls, and reserve meeting rooms using Microsoft Outlook; schedule video conferences by coordinating with Central Office and Developmental Disabilities Regional Office (DDRO) staff;
• Prepare PowerPoint presentations, legal documents and memoranda for review;
• Answer phones, respond to inquiries and direct calls to appropriate staff.
• Monitor Time/Timesheets and State Financial System (SFS) systems.

Additional Comments Please note:
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER.

Some positions may require additional credentials or a background check to verify your identity.

Name M. Cengiz Saka

Telephone 518-473-9689

Fax 518-474-9902

Email Address OPWDD.Human.Resources@opwdd.ny.gov

Address

Street OPWDD Personnel Office

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingSubmit cover letter and résumé by August 10, 2016. Please reference the above EOA # 2016-268 in all correspondence.

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