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Review Vacancy

Date Posted 08/02/16

Applications Due09/02/16

Vacancy ID32020

AgencyUniversity at Buffalo

Title1600559 – Secretary 1 – Dept. of Mathematics

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37998 to $37998 Hourly

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Erie

Street Address xxx

City Buffalo

StateNY

Zip Code14260

Minimum Qualifications Minimum Qualifications:
1. Transfer eligibility requirement: you must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.
2. Reassignment requirement: You must hold the same title at the University at Buffalo.
3. Reinstatement requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
** ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED. **
A completed application is required to be considered for this position. If you have received a canvass letter, DO NOT APPLY to this position. You must apply to the Web address provided on your canvass letter.

Preferred Qualifications:
Familiarity with university systems such as GradMit , eptf's, eReq's. Good written and oral communication skills. Knowledge of and experience using Microsoft Excel and Access.

Duties Description In House Title & Department:
1600559 – Secretary 1 – Dept. of Mathematics

Posting Number: 1600559

Applications for this position will only be accepted online. To apply, please visit:
https://www.ubjobs.buffalo.edu/applicants/Central?quickFind=59150

Position Summary:
This position is the primary support to the Graduate Director and this individual will be the principal resource to the graduate students and faculty. The incumbent is expected to execute all program responsibilities, administrative tasks, and critical tasks autonomously, efficiently and in a timely fashion. Providing support to the graduate unit of this department, which is so diverse and complex, requires campus-wide coordination and a larger understanding of the programs and operations within the scope of the department and the university at large.
Duties will include, but are not limited to:
-Provide complete support of graduate students from admissions through graduation
-Monitor students' progress throughout the process and be proactive to any obstacles / issues
-Updating department databases
-Outlining and implementing Graduate School policies to faculty and DGS when necessary
-Processing admissions paperwork
-Respond to all graduate program inquiries (by mail, email, phone, etc.)
-Processing TA office assignments
-Completing surveys on graduate statistics
-Organizing and preparing qualifying exams to include all phases
-Communicating and coordinating efforts with the Dean's Office when graduate student issues arise
-Calendar maintenance, creating agendas
-Coordinating with the Undergraduate Director about undergraduate interest / admission into the graduate program
-Processing scholarship and fellowship paperwork
-Processing various administrative forms
-Monitoring graduate students GPAs and sending out probationary letters when applicable
-Maintain department databases and listservs of supported and non-supported student addresses
-Facilitating the graduate student meetings
-Recommending to the DGS and Associate Chairman about TA renewals as well as apprising them of new TAs within the department
-Update and maintain the graduate student bulletin board

Minimum Qualifications:
1. Transfer eligibility requirement: you must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.
2. Reassignment requirement: You must hold the same title at the University at Buffalo.
3. Reinstatement requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
** ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED. **
A completed application is required to be considered for this position. If you have received a canvass letter, DO NOT APPLY to this position. You must apply to the Web address provided on your canvass letter.

Preferred Qualifications:
Familiarity with university systems such as GradMit , eptf's, eReq's. Good written and oral communication skills. Knowledge of and experience using Microsoft Excel and Access.

Salary Range: $37,998

FTE: 1.00


University at Buffalo is an affirmative action/equal opportunity employer and in keeping with our commitment, encourages women, minorities, persons with disabilities and veterans to apply.


Posting Period:
8/02/2016
8/11/2016

Contact:
Ann Marie Davis
HR Staff Specialist
716-645-2711
aa32@buffalo.edu

Additional Comments Actual work hours and number of hours worked will be discussed at the time of interview

Some positions may require additional credentials or a background check to verify your identity.

Name Ann Marie Davis

Telephone 716-645-2711

Fax

Email Address aa32@buffalo.edu

Address

Street xxx

City Buffalo

State NY

Zip Code 14260

 

Notes on ApplyingApplications for this position will only be accepted online. To apply, please visit:
https://www.ubjobs.buffalo.edu/applicants/Central?quickFind=59150

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