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Review Vacancy

Date Posted 08/23/16

Applications Due09/01/16

Vacancy ID32525

AgencySUNY Brockport

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37998 to $37998 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Monroe

Street Address 350 New Campus Drive

City Brockport

StateNY

Zip Code14420

Minimum Qualifications Candidates must have permanent appointment in an Secretary 1, SG 11, NY State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Secretary 1, Full Time - Brockport location.

Duties Description RESPONSIBILITIES:

Provides administrative support for both the Modern Languages and Cultures Department Chairperson and the Women and Gender Studies Director.

Provides administrative support for faculty in both departments.
Serves as department’s liaison with prospective students, current students, community and faculty.

Office management including access to online resources such as BANNER, BLACKBOARD and SMRT; processing of: faculty appointments, travel reimbursement forms, paperwork for equipment and supply purchases, service contracts and equipment repairs; copying class materials; collection and filing of course syllabi; distribution and collection of course evaluation forms; and assist with accreditation reviews/reports. Maintains records of key and property control.

Tracking of multiple departmental budget accounts and reconciling VISA statements.

Supervision and training of work-study office assistants and processing of their time sheets.

Maintains documentation of enrollment data; and course registration material for assistance with end of the year report completion.

Attend faculty meetings and record minutes.

PREFERRED QUALIFICATIONS:

Working knowledge of Microsoft Word and Excel and ability to use college online resources such as BANNER, SMRT and BLACKBOARD. Have excellent organizational skills, be able to multi-task, work independently and have excellent communication and interpersonal skills.

Some positions may require additional credentials or a background check to verify your identity.

Name Holly Cunningham

Telephone 585-395-2561

Fax

Email Address hcunning@brockport.edu

Address

Street 350 New Campus Drive

City Brockport

State NY

Zip Code 14420

 

Notes on ApplyingReturn Canvass Letter by September 1, 2016. In addition, and for transfer eligible candidates, email cover letter, resume and three professional references, one of which is a current supervisor to: hrdept@brockport.edu and reference MLC0001 in the subject line.

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