StateJobsNY

NY HELPNo

AgencySUNY Brockport

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37998 to $37998 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Monroe

Street Address 350 New Campus Drive

City Brockport

StateNY

Zip Code14420

Minimum Qualifications Candidates must have permanent appointment in an Secretary 1, SG 11, NY State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Secretary 1, Full Time - Brockport location.

Duties Description This position is in the Department of Environmental Science and Biology.

The Secretary will serve as the gatekeeper and the administrative assistant to the Chair; serve as primary contact for internal and external audiences; take primary responsibility for tracking the status of undergraduate majors and minors, and assigning students to advisors; administer work study students; maintain the department's filing system; maintain database of undergraduate and graduate alumni; and perform miscellaneous duties related to the day-to-day operation of the department.

Primary Responsibilities:
Serve as gatekeeper and administrative assistant to the Chair.

Assume primary responsibility for ensuring that departmental products are produced in a timely and accurate manner, and that departmental operations run smoothly; maintain filing system, track status of undergraduate majors and minors; assign advisors; maintain database of alumni; maintain budget spreadsheets for department.

Serve as primary contact for internal and external departments audiences; arrange tours for prospective students; prepare and distribute department newsletters; serve as central contact for Lennon Hall; correspond with prospective students; prepare and distribute recruitment materials; maintain department bulletin boards.

Provide administrative overview for, and coordinate, work study students.

Preferred Qualifications:

A working knowledge of Microsoft Word, Excel, Publisher, and PowerPoint. Ability to perform basic spreadsheet functions. Ability to maintain department computer files in a coherent and logical manner. Ability to interact with the public, students, staff, and faculty in a friendly and courteous manner. Ability to perform duties in a timely and competent manner.

Some positions may require additional credentials or a background check to verify your identity.

Name Holly Cunningham

Telephone 585-395-2561

Fax

Email Address hcunning@brockport.edu

Address

Street 350 New Campus Drive

City Brockport

State NY

Zip Code 14420

Notes on ApplyingTo Apply: Return Canvass Letter by September 1, 2016. In addition, and for transfer eligible candidates, email cover letter, resume and three professional references, one of which is a current supervisor to: hrdept@brockport.edu and reference ESB0001 in the subject line.