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Review Vacancy

Date Posted 08/24/16

Applications Due09/05/16

Vacancy ID32559

AgencyUniversity at Buffalo

Title1600560 – Office Assistant 1 – SDM Clinical Dentistry

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $28865 to $28865 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Erie

Street Address xxx

City Buffalo

StateNY

Zip Code14260

Minimum Qualifications
Minimum Qualifications:
1. Transfer Eligibility Requirement: you must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title. 2. Reassignment Requirement: You must hold the same title at the University at Buffalo. 3. Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

** ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED. **

A completed application is required to be considered for this position. If you have received a canvass letter, DO NOT APPLY to this position. You must apply to the web address provided on your canvass letter.

Preferred Qualifications:
1-3 years clerical experience in dental or medical office

Duties Description In House Title & Department:
1600560 – Office Assistant 1 – SDM Clinical Dentistry

Posting Number: 1600560

Applications for this position will only be accepted online. To apply, please visit:
https://www.ubjobs.buffalo.edu/applicants/Central?quickFind=59151

Position Summary:
Chart Room:
1. Pulling charts for appointments and delivering to the appropriate clinic
2. Pulling charts for other requests, such as audits, patient family review, billing review, etc.
3. Re-filing all returned charts
4. Fulfillment of Duplication of Records requests
5. Sending/receiving faxes containing PHI for faculty, staff and students
6. Archiving inactive records
7. Following all HIPAA guidelines
8. Scanning of documents into a document management system
Dental Clinic Patient Admissions:
1. Enter and maintain availability of appointments in computer.
2. Print schedules and recall lists.
3. Schedule patient appointments in computer by using recall lists and from patients who call the school.
4. Cancel and re-schedule patients due to staffing requirements and by patient request.
5. Maintain a waiting list of patients to fill cancellations.
6. Telephone patients to confirm upcoming appointments.
7. Monitor patients that require pre-medication, pull charts and distribute to appropriate staff for review.
8. Record patient change of address on appropriate form and route to Patient Records.
9. Complete Case Completion/Termination form as needed, for discharge of patients.

Minimum Qualifications:
1. Transfer Eligibility Requirement: you must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title. 2. Reassignment Requirement: You must hold the same title at the University at Buffalo. 3. Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

** ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED. **

A completed application is required to be considered for this position. If you have received a canvass letter, DO NOT APPLY to this position. You must apply to the web address provided on your canvass letter.

Preferred Qualifications:
1-3 years clerical experience in dental or medical office

Salary Range: $28,865

FTE: 1.00


University at Buffalo is an affirmative action/equal opportunity employer and in keeping with our commitment, encourages women, minorities, persons with disabilities and veterans to apply.


Posting Period:
8/02/2016
8/11/2016

Contact:
Tiffany Karl
Clin. Business Operations Coordinator
716-829-2833
takarl@buffalo.edu

Additional Comments Actual work hours and numbers of hours worked per week will be discussed at the time of interview.

Some positions may require additional credentials or a background check to verify your identity.

Name Tiffany Karl

Telephone 716-829-2833

Fax

Email Address takal@buffalo.edu

Address

Street xxx

City Buffalo

State NY

Zip Code 14260

 

Notes on ApplyingApplications for this position will only be accepted online. To apply, please visit:
https://www.ubjobs.buffalo.edu/applicants/Central?quickFind=59151

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