Review Vacancy
AgencyCivil Service, Department of
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $33972 to $41756 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Eligible for 70.1 transfer (current NYS employees only)
Duties Description This position will report to the Manager of the EBD Communications Unit. The Division’s Communications Unit is responsible for the majority of NYSHIP’s publications and web sites, as well as coordinating The Empire Plan’s participation at health fairs, union events and pre-retirement seminars. The Office Assistant position provides administrative support to the unit’s manager and ten professional staff and handles all incoming inquiries from agency personnel regarding Plan communications and coordinates event arrangements and attendance. The primary job duties of the position may include, but not be limited to:
• Provide full administrative support to Communications unit staff including maintenance of publication inventory and unit files, handling all incoming and outgoing unit mail, providing email notification to Division personnel and Empire Plan administrators’ call centers of new publications, scheduling meetings and distributing agendas and meeting materials;
• Answer unit’s main telephone line to assist callers with questions regarding publications, ordering materials, accessing information on the Division’s web sites and routing misplaced calls to other units;
• Manage NYSHIP’s participation in agency health fairs, union events and retiree meetings/events by making arrangements for the appropriate health, dental, and vision representatives to attend and program materials to be ordered and shipped for each event.
Additional Comments AUTHORIZATION TO FILL THIS POSITION IS PENDING DIVISION BUDGET APPROVAL.
Some positions may require additional credentials or a background check to verify your identity.