Review Vacancy
AgencyAttorney General, Office of the
TitleOffice Assistant 2 (Civil Recoveries Bureau)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $33972 to $41756 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Reachable on the Civil Service eligible list for Office Assistant 2
OR
Permanent status as an Office Assistant 2
OR
Eligible for Section 70.1 transfer or reinstatement.
Duties Description This position is located in the File Room Unit.
DUTIES:
• Supervise File Room Unit staff, including preparing all necessary probation and performance evaluation reports.
• Prepare and maintain a Procedures Manual for the File Room Unit.
• Learn and be able to perform all of the various tasks of the Unit such as processing returned checks and Stipulation of Settlements.
• Monitor storage space including being familiar with HIPAA and FERPA privacy protection.
• Schedule and supervise the offsite archive project.
• Respond to Bureau inquiries with respect to file and document retrieval.
• Track all files that are requested and returned to archive.
• Assemble legal documents to be sent to the County Clerk’s Office.
• Maintain a solid working knowledge of Word, Access, PAM and SilverCAR.
• Operate office machines such as photocopiers, fax machines, adding machines, calculators, and computer printers, and perform simple maintenance tasks such as adding toner or paper.
• Maintain office supplies bi-weekly.
• Perform other duties as assigned.
Additional Comments Office Assistant 2 is a promotional title. You must be a current or former NYS employee who is eligible to transfer to the Office Assistant 2 title or who is "reachable" on the Office Assistant 2 Civil Service list.
Some positions may require additional credentials or a background check to verify your identity.
Email Address Virginia.Gordon@ag.ny.gov
Address
Street NYS Office of the Attorney General
Human Resources Management Bureau, State Capitol
Notes on ApplyingPlease return cover letter and current resume to Virginia.Gordon@ag.ny.gov Email is the preferred method of submission. Please include Vacancy ID# in the subject line. Please be sure to indicate how you are eligible to transfer. Will accept faxes and mailed copies as well.