Review Vacancy
AgencyState Comptroller, Office of the
TitleOffice Assistant 3 (Calculations)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $45018 to $54678 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Interested candidates must be reachable on the appropriate Civil Service eligible list or be eligible to transfer under Section 70.1 of the Civil Service Law.
70.1 transfer
To be eligible for a 70.1 transfer, candidate must have one year or permanent service in a qualifying title allocated to salary grade 12 or above.
Duties Description Day Legislation Initiative Implementation
Under the supervision of a State Expenditures Examiner 1, perform activities to support the implementation of the 15 Day Legislation Initiative. Duties include:
• Performing outreach to small business vendors to educate them on the 15 Day Legislation;
• Performing outreach to small business vendors to obtain the information necessary to enroll them in ACH and eSupplier as prerequisites to eInvoicing;
• Performing outreach to small business vendors to obtain the information necessary to enroll them in eInvoicing, including providing a high level of vendor education and support;
• Setting up vendors in the eInvoicing functionality within the Statewide Financial System;
• Tracking all vendors through the eight stage set up process, which occurs over a period of several days;
• Collaborating with OGS to enroll businesses in Marketplace, if applicable, including tracking Marketplace vendors through additional stages of set up (electronic PO dispatch);
• Maintaining statistical records of small business vendors enrolled in ACH and eSupplier and of small business vendors participating in eInvoicing; and
• Providing guidance and support to vendors and agencies.
Special Projects
Under the supervision of a State Expenditures Examiner 1, perform activities to support the implementation of various eCommerce initiatives and other special projects. Duties include:
• Performing outreach to educate and enroll vendors in eCommerce options such as electronic invoicing and electronic purchase order dispatch;
• Creating and updating vendor records and agreements in the system to enable eCommerce functionality;
• Updating vendor records with highly complex changes; and
• Performing duties related to other ad hoc special projects as they arise.
Additional Comments Desired Competencies:
• Communication – Candidate must: listen effectively; effectively answer questions; speak in a positive, professional tone; confidently speak about accomplishments/likes/dislikes/frustrations; and demonstrate ability to problem solve effectively.
• Leadership – Candidate must: demonstrate ability to overcome obstacles; willingly take on challenges and effect change; demonstrate ability for problem solving; understand basic problem solving concepts; understand own role/responsibility within a team.
• Self -Development – Candidate must be: receptive to improvement opportunities; enthusiastic about training opportunities; interested in career growth; and able to learn quickly from mistakes
• Technology – Candidate must: display an aptitude for computer fundamentals; be familiar with Microsoft applications and Internet resources; and adapt well to technological change
• Work Ethic – Candidate must be energetic and enthusiastic, interested in this particular position, professional and intelligent. Candidate must demonstrate initiative.
Some positions may require additional credentials or a background check to verify your identity.
Email Address recruit@osc.state.ny.us
Address
Street Office of Human Resources
110 State Street
Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than September 5, 2016. Please reference Item #03319 & 01671- GOER-JDC when responding.
When responding, please include the reference number and letters listed in this section. The GOER ID # should not be included.