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Review Vacancy

Date Posted 10/14/16

Applications Due11/04/16

Vacancy ID33714

NY HELPNo

AgencyTax Appeals, Division of

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37998 to $46573 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Agency Building 1

Empire State Plaza

City Albany

StateNY

Zip Code12223

Minimum Qualifications NYS employee with one year of permanent service in this title or a competitive title that is eligible for transfer to a Secretary 1 title under the Civil Service Law.

PREFERRED QUALIFICATIONS: Ability to prepare mail merges using WordPerfect and case management system; proficiency in Microsoft Office and WordPerfect; organizational and time management skills; and ability to manage multiple tasks simultaneously.

Duties Description Responsible for corrections and edits to complex legal documents, including closing orders, determinations and orders issued by Administrative Law Judges (ALJs) and Small Claims Presiding Officers (POs). Involves interaction with Supervising ALJ, ALJs, POs, legal interns and staff.

Prepares all closing orders for weekly mailing. This includes but is not limited to: merging cover letters, mailing affidavits and certified mail documents accurately, and physically bringing certified mailing documents to the Post Office on specified days of mailing.

Responsible for updating the status of cases in case management.

Responsible for maintaining physical files for closing orders and withdrawn cases, shredding old files, and shipping out old case files.

Responsible for assisting the Supervising ALJ with general administrative tasks, including preparation and distribution of monthly reports, internal hearing calendars and preparation of evidence folders.

Responsible for processing transfer of case files on appeal to the Tax Appeals Tribunal and updating case management system.

Responsible for phone coverage and front office coverage when scheduled.

Acts as back up for Petition Intake Unit and Hearing Support Unit, as well as sole back up for mailing determinations.

Performs other duties assigned by the Director of Hearing Operations or the Supervising ALJ, as directed.

Some positions may require additional credentials or a background check to verify your identity.

Name Jacalyn Daurio

Telephone 518-266-3062

Fax 518-271-0886

Email Address resumes@dta.ny.gov

Address

Street Agency Building 1

Empire State Plaza

City Albany

State NY

Zip Code 12223

 

Notes on ApplyingPlease email resume and letter of intent to resumes@dta.ny.gov and reference "Secretary 1" in the subject line.

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