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Review Vacancy

Date Posted 10/14/16

Applications Due11/02/16

Vacancy ID33721

NY HELPNo

AgencyCriminal Justice Services, Division of

TitleSecretary 1 (Provisional) certain SG-6's are eligible to apply, see Minimum Qualifications

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37998 to $46573 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Alfred E. Smith State Office Building

80 South Swan Street

City Albany

StateNY

Zip Code12210

Minimum Qualifications Permanent: Permanent service in this title, or one year of permanent competitive or 55 b/c service as a SG-9 or higher and otherwise eligible for transfer under Civil Service Law, or reachable on the Civil Service eligible list for this title.

Provisional: 1 year of permanent competitive or 55b/c service as an Office Assistant 1 (Keyboarding), Office Assistant 1 (Keyboarding Spanish Language), Office Assistant 2 (Keyboarding), Office Assistant 2 (Keyboarding Spanish Language), Law Department Document Specialist Trainee 1, Law Department Specialist Trainee 2, or Law Department Document Specialist.

Duties Description The Secretary 1 will provide support for the Administrative Unit within OPDF. The Secretary 1’s duties will include, but will not be limited to, processing and maintaining records, and ensuring that contract documents are correctly entered into OPDF’s contract database system; preparing documents and presentations using the Microsoft Office suite; maintaining annual contract records for approximately 450 Federal and State funded contracts handled by the unit; assisting contract program representatives in providing technical assistance and correspondence to grantees, producing and distributing contracts, award letters and other documents to contract management staff as needed; utilizing Oracle Financial system to prepare purchase requisitions; and acting as the OPDF procurement liaison.

In addition, the Secretary 1 will manage and oversee the Grants Management System (GMS) funding email box and answer GMS related questions by providing technical assistance via telephone and email, and will provide backup to other support staff within OPDF including telephone support for the Deputy Commissioner.

Additional Comments Appointment is subject to Division of Budget waiver approval.

REASONABLE ACCOMMODATION: The Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Sandra van Kampen, Director of Workforce Diversity and Equity Programs at (518) 485-7962.

Some positions may require additional credentials or a background check to verify your identity.

Name Theresa Scrodanus

Telephone (518) 457-3875

Fax (518) 457-4000

Email Address DCJSJobs@dcjs.ny.gov

Address

Street Alfred E. Smith Building

80 South Swan St.

City Albany

State NY

Zip Code 12210

 

Notes on ApplyingPlease send a cover letter and resume to the email / address listed above. Please reference posting #33721 in your email / cover letter.

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