Review Vacancy
AgencyInformation Technology Services, Office of
TitleContract Management Specialist 1/Trainee, Ref. #13676R
Occupational CategoryFinancial, Accounting, Auditing
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $53339 to $67827 Annually
Appointment Type Contingent Permanent
Minimum Qualifications One year of permanent competitive or 55-b/c service as a Contract Management Specialist 1 OR in a position at G-16 or above deemed administrative under Section 52.6 of the Civil Service Law OR in a title approved for transfer under Section 70.1 of the Civil Service Law. The transfer cannot be a second consecutive transfer resulting in advancement of more than two salary grades.
Qualifications for Contract Management Specialist Trainee. Also open to New York State employees in a title designated appropriate for Section 70.1 transfer to the title of Contract Management Specialist Trainee 1 or Contract Management Specialist Trainee 2.
Candidates with at least one year of permanent competitive service in a title allocated to G-11 or higher who have standing on the PCO eligible list or those who successfully completed the recent holding of the PATT and who have a bachelor’s degree may be eligible for transfer under the provisions of Section 70.4 of the Civil Service Law.
Candidates eligible for consideration under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law will also be considered. Individuals certified eligible for the 55b/c program must possess a bachelor's degree to meet the education qualifications. Please provide a copy of your letter of eligibility and a copy of your unofficial transcript with your response.
The salary range identified above applies to candidates appointed to Contract Management Specialist 1, G-18. The hiring rate for candidates appointed to Contract Management Specialist Trainee 1 starts at $40,507 and Contract Management Trainee 2 starts at $42,833 and is based on the candidate's salary at the time of hire. Candidates hired into the Contract Management Specialist Trainee 1 title will be advanced to Contract Management Specialist 1 upon the successful completion of a two-year traineeship.
Duties Description The Contract Management Specialist 1 will assist in the performance of a wide variety of activities associated with contractual, administrative, and fiscal management services.
Duties include, but are not limited to:
• Maintain a comprehensive knowledge of all State regulations, rules, and laws governing the procurement and contracting process, as well as initiating and revising procedures to address changes in the laws and regulations.
• Review proposed contracts for fiscal and programmatic correctness, adherence to State policy, compatibility with agency programs and program goals, availability of funds, and appropriateness of rates.
• Prepare contract amendments, working with Legal, programmatic and other Finance staff.
• Assist with the monitoring of contract execution, identifying and reporting on contractor deficiencies, and administering contract closeout procedures.
• Review procurement records to ensure that all applicable laws, rules, and regulations are adhered to and that proposed contracts represent the “best value” to the State.
• Participate in the development of Request for Proposal, Invitation for Bid, or other procurement vehicles and draft Contract Reporter advertisements for the approval of the Contract/Budget Manager.
• Develop and maintain an effective working relationship with the unit staff and provide guidance, technical assistance, and training as needed to facilitate the contract and procurement processes and ensure control requirements are met.
• Work with staff regarding State Finance Law requirements and other laws that apply to the procurement of goods and services, and provide guidance on procurement strategies to be used for acquisitions and various procurement methodologies to prevent bid protests by unsuccessful bidders.
• Perform contract and other procurement functions in the Statewide Financial System.
• Respond to audit inquiries.
• Assist with the development of and participate in, bidders’ conferences and evaluation review committees.
• Prepare work plans to identify key deliverables, lead responsibility and critical timelines.
• Respond to questions raised by control agencies during the approval process.
• Monitor industry trends and prices.
• Perform a full range of supervisory duties, mentoring and training subordinate staff in all aspects of the contract work cycle.
Additional Comments This position will reside in the Finance Office, Procurement Support Section within the Chief Administration Office.
This position is pending Division of the Budget approval. Some positions may require fingerprinting.
Some positions may require additional credentials or a background check to verify your identity.
Email Address HR.Recruitment@its.ny.gov
Address
PO Box 2026
Notes on ApplyingTo apply, please submit a cover letter and resume no later than October 24, 2016 to the attention of Louise C. Nails and indicate that you are applying for Contract Management Specialist 1/Trainee, G-18, Ref. #13676R. Please clearly state how you meet the minimum qualifications. Your Social Security Number may be required in order to confirm your eligibility.