Review Vacancy
AgencyTeachers' Retirement System
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitCSEA Local 658 (NYS Teachers’ Retirement System)
Salary RangeFrom $29489 to $36828 Annually
Minimum Qualifications Either: 1) Reachable on a Civil Service eligible list (if you are on the eligible list for this title, you will automatically be canvassed for this position if your score is reachable for potential appointment); OR 2) Eligible for reassignment by virtue of having a permanent competitive service as a Office Assistant 1 (Grade 6); OR 3) Eligible for transfer under the provisions of Section 70.1 of the Civil Service Law by virtue of having one year of permanent competitive service in an appropriate title.
Duties Description Responsibilities include, but are not limited to the following:
-- Conversion of microfilm records into a scanned and indexed electronic image format.
- Breakdown and conversion of bound books into an imaged format.
- Imaging of member records includes varied duties, such as preparing new mail and/or records for scanning, indexing and verifying the attributes given the documents in the image system, and sometimes the actual scanning of the documents into the image system.
These functions require the use of a Personal Computer and software with associated keyboarding.
- Rotation on a regular basis into the various roles in the Records Management unit in order to be sufficiently proficient in all functionality to step into other roles as necessitated by absences or vacations.
-The ability to multi-task is inherent in the requirements of this
position.
- Record Center tasks including maintaining logs, requesting/receiving/prepping files, and distributing them to the requesting staff.
- EMC Documentum scanning as needed. Scanning and editing as necessary for the system's record retention program. Available for other records retention programs as they become necessary.
- Knowledge of Kofax a plus.
- Knowledge of EMC Documentum a plus.
-General Correspondence Application Maintenance as needed.
- Knowledge of Microsoft Office – Word required.
- May be cross-trained in creating and maintaining the General
Correspondence Application / Word templates used by Member Relations for their correspondence and all other aspects of this responsibility.
- Other duties include performing, evaluating, designing, and modifying clerical processing procedures as necessary. May include scanning of microfilm. Verbal communication with other staff.
Preferred Skills
Commitment to providing exceptional customer service.
Excellent communication skills.
Excellent interpersonal skills.
Ability to work as part of a team.
Additional Comments The New York State Teachers Retirement System (NYSTRS) offers a unique employment opportunity. Located at Corporate Woods, our facility features a modern office building surrounded by a natural environment. Direct access to our site via Exit 5A of Interstate 90 affords convenient centralized access to all points in the Capital District.
We stress the value of professional development and offer both on the job and formal training and development opportunities. Some of the advantages our employees enjoy include an on-site dining facility, the opportunity for flexible work hours and ample free parking directly adjacent to our building.
Some positions may require additional credentials or a background check to verify your identity.
Email Address strsrecruitment@nystrs.org
Address
Street 10 Corporate Woods Drive
Notes on ApplyingYou will find a link to the employment application on the NYSTRS website (NYSTRS.org > About Us > Employment Opportunities). Please note that resumes will not be accepted as a substitute, in whole or part, for a completed application. You will be considered for all of the Office Assistant 1 positions should you apply.
Inquiries regarding vacancy postings, minimum qualifications, or application procedures may be made by email to strsrecruitment@nystrs.org. You can reach us by phone at (518) 447-2906.