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Review Vacancy

Date Posted 10/20/16

Applications Due10/30/16

Vacancy ID33904

AgencyTemporary and Disability Assistance, Office of

TitleOffice Assistant 1 (Spanish Language)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $28865 to $35704 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 40 North Pearl Street

City Albany

StateNY

Zip Code12243

Minimum Qualifications Eligible for a lateral transfer or eligible for a 70.1 transfer by having one year of permanent competitive service in an appropriate title. Appropriate titles include but are not limited to:

Office Assistant 1, SG-6*
Office Assistant 1 (Calculations), SG-6*
Office Assistant 1 (Customer Service), SG-6*
Office Assistant 1 (Customer Service Spanish Language), SG-6
Office Assistant 1 (Keyboarding), SG-6*
Office Assistant 1 (Keyboarding Spanish Language), SG-6
Office Assistant 1 (Stores/Mail), SG-6*

OR

Candidates must be reachable on the current eligible list for Office Assistant 1 (Spanish Language)* in Albany. Candidates who are currently on the eligible list for the Office Assistant 1 (Spanish Language) in Albany need not submit an application for this posting unless they are applying directly as a result of the transfer qualifications listed above.

*In addition, in order to be considered for appointment to a Spanish language position, applicants will be required to demonstrate proficiency in Spanish at a level that will ensure their ability to adequately perform the duties of the position.

Duties Description These positions will be located in the SSI State Supplement Program's (SSP) Work Units Area and the Customer Support Center (CSC), within the Center for Employment and Economic Supports. The duties of these positions will include but not be limited to:

Work Unit
• Opening new SSP cases;
• Processing changes reported from various sources by updating client records and initiating the case actions;
• Calculating regular, manual and retroactive payments;
• Issuing all program related notices;
• Conducting re-determinations and initiating recoveries;
• Reviewing forms for completeness;
• Requesting information from recipients;
• Responding to recipient requests;
• Entering and retrieving information from the SSP computer system;
• Answering questions from recipients/providers/financial institutions;
• Faxing, mailing, and emailing recipients & vendors;
• Reviewing activity/exception reports.

OR

Customer Support Center (CSC)

• Answer the telephones following CSC Unit protocols;
• Enter data from call into SSP system;
• Initiate the mailing of documents to recipients/provider agencies;
• Escalate issues to supervisor/Work Units as needed;
• Direct recipients to internal or external resources as necessary (i.e., SSA, Medicaid, SNAP);
• Create work items for the work units;
• Assist other units as necessary;
• Communicate with all co-workers (both verbally and written);
• Return phone calls.

Additional Comments Full-time, contingent-permanent appointments will be made. Incumbents must demonstrate and pass a Spanish language test to show their ability to understand Spanish and to speak it fluently. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.
**Candidates should reference posting #16-171 when submitting your cover letter or resume for these positions.** If submitting your application electronically, please reference posting #16-171 as part of your subject line.

Some positions may require additional credentials or a background check to verify your identity.

Name Recruitment Unit

Telephone (518) 402-3991

Fax (518) 474-9374

Email Address jobpostings@otda.ny.gov

Address

Street 40 North Pearl Street, 12B

City Albany

State NY

Zip Code 12243

 

Notes on ApplyingTo apply, please send a cover letter and resume. Include a current, Civil Service title and grade level and clearly state how you meet the minimum qualifications.

You may be required to provide acceptable proof of education, experience, credential and/or license to demonstrate that you meet the minimum qualifications for appointment to this position.

Applicants will be required to prove their eligibility for employment based upon acceptance of a position in accordance with the Immigration Reform and Control Act of 1986.

If you are a retiree currently receiving benefits, indicate this and the name of the retirement system in your response.

In accordance with state law, Governor’s Executive Order No. 6 and Section 504 of the Federal Rehabilitation Act of 1973, as amended, the NYS Office of Temporary and Disability Assistance does not discriminate against disabled individuals. If you are disabled and require reasonable accommodation at the time of the interview, please contact the Office of Equal Opportunity Development in Albany at (518) 473-8555 or in New York City at (212) 961-8216.

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