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Review Vacancy

Date Posted 10/21/16

Applications Due10/28/16

Vacancy ID33914

AgencyAttorney General, Office of the

TitleOffice Assistant 2 (Charities Bureau)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33972 to $41756 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Charities Bureau

146 State Street

City Albany

StateNY

Zip Code12224

Minimum Qualifications Reachable on the Civil Service eligible list for Office Assistant 2
OR
Permanent status as an Office Assistant 2
OR
Eligible for Section 70.1 transfer or reinstatement.

Duties Description The Charities Bureau Fundraising Registration Section is responsible for the review of registration applications and/or fundraising contracts submitted by approximately 3,000 registered Professional Fundraisers, Fundraising Counsel and Professional Solicitors in accordance with Article 7A of the Executive Law. The Office Assistant 2 will assist with intake, review, processing, evaluation of records and preparation of notifications.

DUTIES:

-Answer telephone and email inquiries from registrants and the general public.
-Contract processing: Intake, log, scan and processing contract documents received into the Fund Raising Unit on a daily basis.
-Closing statement processing: Intake, log, scan and process closing statement documents received into the Fund Raising Unit on a daily basis.
-Miscellaneous document processing: Intake, log, and process various registration documents received into the Fund Raising Unit on an as-needed basis.
-Data entry: Enter data into FileNet for all contract-related documents. Use FileNet program to search information pertaining to Fund Raising Professionals and Charitable Organizations in order to identify documentation and answer inquiries by phone and email.
-Maintain document log: Enter incoming documents into document log for tracking and follow-up.
-Provide back-up and support to Office Assistant 2 and Secretary 1 in Fund Raising Unit as needs of office dictate.
-Assist Analyst in tracking filing and delinquencies/deficiencies.
-Assist Analyst with projects and follow-up in regard to the registration process as needed.
-Perform miscellaneous duties as assigned.

Additional Comments Office Assistant 2 is a promotional title. You must be a current or former NYS employee who is eligible to transfer or be reinstated to the Office Assistant 2 title or who is "reachable" on the Office Assistant 2 Civil Service list.

Some positions may require additional credentials or a background check to verify your identity.

Name Virginia Gordon

Telephone 518-776-2500

Fax 518-915-7754

Email Address Virginia.Gordon@ag.ny.gov

Address

Street NYS Office of the Attorney General

Human Resources Management Bureau, State Capitol

City Albany

State NY

Zip Code 12224

 

Notes on ApplyingPlease return cover letter and current resume to Virginia.Gordon@ag.ny.gov Email is the preferred method of submission. Please include Vacancy ID# in the subject line. Please be sure to indicate how you are eligible to transfer. Will accept faxes and mailed copies as well.

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