Review Vacancy
AgencyTemporary and Disability Assistance, Office of
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $37998 to $46573 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Eligible for a lateral transfer or a 70.1 transfer by having one year of permanent competitive service in an appropriate title. Appropriate titles include but are not limited to:
Office Assistant 2, SG-9*
Office Assistant 2 (Customer Service), SG-9*
Office Assistant 2 (Customer Service Spanish Language), SG-9*
Office Assistant 2 (Keyboarding), SG-9
Office Assistant 2 (Keyboarding Spanish Language), SG-9
Office Assistant 2 (Spanish Language), SG-9*
Office Assistant 2 (Stores/Mail), SG-9*
Secretary 1 (Spanish Language), SG-11
*In addition, candidates must be able to type at the rate of 35 words per minute corrected. Candidates must either provide documentation of their typing skills or pass a performance test before being considered for appointment.
OR
Candidates must be reachable on the appropriate eligible list for the Secretary 1 in Harlem. Candidates who are currently on the appropriate eligible list for the Secretary 1 in Harlem need not submit an application for this posting unless they are applying directly as a result of the transfer qualifications listed above.
Duties Description Duties of the position will include, but not be limited to:
• Answer main phone line and answer questions or direct to appropriate staff;
• Receive, edit and distribute inspection reports, addendums, and operational plan amendments;
• Track due dates of reports and send out reminders, if necessary, to ensure timely submission of reports;
• Mail renewals of operating certificate forms;
• Process and file new operating certificates;
• Track expiration dates of operating certificates;
• Process purchase orders for supplies;
• Type correspondence for staff;
• Receive, log and distribute mail;
• Fax/Copy/Scan materials as needed;
• Assist with special projects as needed;
• Coordinate, arrange and schedule meetings;
• Design, set up, and maintain office filing systems (including electronic);
• Assist with data entry of inspection report information.
Additional Comments Salary includes $3026 in location pay.
You must be a current New York State employee to apply for this position. A full-time, contingent-permanent appointment will be made. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.
**Candidates should reference posting #16-207 when submitting your cover letter or resume for this position.** If submitting your application electronically, please reference posting #16-207 as part of your subject line.
Some positions may require additional credentials or a background check to verify your identity.
Email Address jobpostings@otda.ny.gov
Address
Street 40 North Pearl Street, 12B
Notes on ApplyingTo apply, please send a cover letter and resume. Include a current, Civil Service title and grade level and clearly state how you meet the minimum qualifications.
You may be required to provide acceptable proof of education, experience, credential and/or license to demonstrate that you meet the minimum qualifications for appointment to this position.
Applicants will be required to prove their eligibility for employment based upon acceptance of a position in accordance with the Immigration Reform and Control Act of 1986.
If you are a retiree currently receiving benefits, indicate this and the name of the retirement system in your response.
In accordance with state law, Governor’s Executive Order No. 6 and Section 504 of the Federal Rehabilitation Act of 1973, as amended, the NYS Office of Temporary and Disability Assistance does not discriminate against disabled individuals. If you are disabled and require reasonable accommodation at the time of the interview, please contact the Office of Equal Opportunity Development in Albany at (518) 473-8555 or in New York City at (212) 961-8216.