StateJobsNY

NY HELPNo

AgencyState Comptroller, Office of the

TitleOffice Assistant 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $45018 to $54678 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 7:30 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications Interested candidates must be reachable on the Office Assistant 3 eligible list or eligible to transfer under Section 70.1 of the Civil Service Law.
To be eligible for a 70.1 transfer, candidates must have one year of permanent competitive service in a qualifying title allocated to a grade 12 or higher.

Duties Description • Receives USPS First Class Mail and prepares for clerks. This involves ensuring postcom safely and timely brought from Loading Dock to Mailroom, then sorting and breaking down for distribution. Prepares daily assignment schedule. Deals with questions and problems from clerks and internal customers. Keeps staff aware of changes in rules and staff relocation.

• In the absence of Office Manager, works with clerks to ensure Direct Deposit advices are prepared for the week, including packing and preparation for distribution. Handles Agency phone calls, works on resolution with Payroll, if necessary.


• In the absence of the direct supervisor, works with clerks in Special Handling and Check Desk Units to resolve issues and deal with customer inquiries.

This is a working supervisor position.

Additional Comments DESIRED COMPETENCIES:
(1) Able and willing to “do the work” – not “just supervise”
(2) Strong Communication Skills – both upward and downward
(3) Good Organization Skills
(4) Attention to detail is essential
(5) Strong delegation skills – firmly and fairly hand out work assignments

Some positions may require additional credentials or a background check to verify your identity.

Name Joanne Pirfo

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.state.ny.us

Address

Street 110 State Street

City Albany

State NY

Zip Code 12236

Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than December 19, 2016. Please reference Item #328– GOER-JFP when responding.
When responding, please include the reference number and letters listed in this section. The GOER ID # should not be included.