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Review Vacancy

Date Posted 12/09/16

Applications Due12/19/16

Vacancy ID35137

AgencyTransportation, Department of

TitleOffice Assistant 3 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $45018 to $54678 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Albany

Street Address Accounting Bureau

50 Wolf Road, POD 5-2

City Albany

StateNY

Zip Code12232

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description Under the supervision of an Associate Accountant in the Integrated Accounting System Unit of the Accounting Bureau, the incumbent of this position will be responsible for the following tasks. This position requires a high level of accuracy and attention to detail.

• Coordinate Daily Utilities with IT to update IAS (Integrated Accounting System) with Statewide Financial System (SFS) and Federal Aid Transactions;
• Track, in Excel, all generation numbers and counts related to the Utility for General Ledger, Project Master, Function Master and Month to Date transactions;
• Perform error correcting transactions in IAS – research missing Cost Center, PIN (Project Identification Number), and/or Function Code data on the incoming SFS file and correct errors within IAS before they are finalized;
• Set up PINs and Cost Centers in IAS as requested by Program Areas;
• Add users and set up roles in WIPPER (NYSDOT/SFS Interface). Perform quarterly review of this access;
• Participate in Office of General Services (OGS) Fixed Asset-Biennial Inventory by updating asset records in SFS;
• Coordinate Quarterly Certification of Fixed Assets with NYSDOT Regional offices;
• Assist with pulling Federal Aid files, running reports and filing;
• Perform Close-outs on federal aid projects;
• Process modifications on projects in Federal Highway Administration’s (FHWA’s) Financial Management Information System (FMIS);
• Enter FMIS information into IAS for purposes of billing FHWA;
• Archive federal aid projects;
• Special assignments related to the above

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Some positions may require additional credentials or a background check to verify your identity.

Name Kelly Furman

Telephone 518-457-6524

Fax

Email Address kelly.furman@dot.ny.gov

Address

Street Accounting Bureau

50 Wolf Road

City Albany

State NY

Zip Code 12232

 

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