StateJobsNY

NY HELPNo

AgencyUniversity at Albany

TitleOffice Assistant 2 (Keyboarding)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33972 to $41756 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address SUNY Albany, Office of Criminal Justice

1400 Washington Avenue

City Albany

StateNY

Zip Code12246

Minimum Qualifications OPEN UNTIL FILLED

Provisional Pending Exam:

• Candidates must be a qualified employee of New York State and have one year of permanent competitive or 55b/c service as a Data Entry Machine Operator, Data Entry Machine Operator (Spanish Language), Keyboard Specialist 1, Keyboard Specialist 1 (Chinese Language), Keyboard Specialist 1 (Spanish Language), Law Department Document Specialist Trainee 1 or Trainee 2, Office Assistant 1 (Keyboarding), Office Assistant 1 Keyboarding (Chinese Language), or Office Assistant 1 Keyboarding (Spanish Language).
• Candidates must be eligible to take and pass the next available Office Assistant 2 Keyboarding exam and obtain a reachable score for contingent-permanent appointment

OR

•Candidates must have a reachable score on the Office Assistant 2 (Keyboarding) list; or
•Have a current permanent appointment with 1 year of service as a Office Assistant 2 (or as a title eligible for transfer to Office Assistant 2 ); or
•Appointment as Office Assistant 2 here at UAlbany with less than 1 year of service (remainder of probationary period to be completed in new assignment); or
•Be a former state employee eligible for reinstatement to the title of Office Assistant 2

Duties Description This position will provide the primary administrative support for the School, its faculty and particularly the student services function. The incumbent must acquire and maintain comprehensive knowledge of the School’s programs, including related policies and procedures affecting admissions and student services issues, as well as various School-wide matters.

Student Services Support
• Serve as sole Student Services receptionist
o Address complex inquiries, requiring comprehensive knowledge of the program, its policies and procedures
o Prepare and distribute information as requested
• Coordinate scheduling process for student advising appointments
• Maintain student services database, design queries and prepare necessary reports
• Support admissions function
o Address complex admissions inquiries, requiring comprehensive knowledge of admissions processes and policies
o Prepare and distribute admissions materials
• Prepare packets for incoming Teaching Assistants and Research Assistants

Administrative Support for School
• Serve as primary phone contact for School
o Direct incoming calls
o Address complex inquiries regarding the School’s programs and policies
• Coordinate administrative workflow for the School, including recommendations for improving existing processes (see also Information Management)
• Perform necessary keyboarding functions
• Perform administrative duties; including filing, copying, and shredding, and assisting with maintenance of office equipment
• Order supplies for administrative team
• Submit and track work orders for School facilities
• Oversee 2-3 work-study students

Additional Comments Please mail your resume/application to the address below. Application available via SUNY website under link (COPY AND PASTE TO WEB BROWSER), http://www.albany.edu/hr/assets/CS_Employment_Application.pdf,)
S.S.# will be obtained from candidate if not given by candidate to determine eligibility if seeking transfer or reinstatement.
University at Albany
Office of Human Resources Management
Personnel Operation - UAB 300
1400 Washington Ave
Albany, NY 12222

Some positions may require additional credentials or a background check to verify your identity.

Name Stephen Mead

Telephone 518-437-4722

Fax 518-437-4731

Email Address smead@suny.edu

Address

Street SUNY Albany, UAB 300

1400 Washington Avenue

City Albany

State NY

Zip Code 12222

Notes on ApplyingPlease mail your resume/application to the address below. Application available via SUNY website under link (COPY AND PASTE TO WEB BROWSER), http://www.albany.edu/hr/assets/CS_Employment_Application.pdf,)
S.S.# will be obtained from candidate if not given by candidate to determine eligibility if seeking transfer or reinstatement.
University at Albany
Office of Human Resources Management
Personnel Operation - UAB 300
1400 Washington Ave
Albany, NY 12222