Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 01/13/17

Applications Due04/05/17

Vacancy ID36020

NY HELPNo

AgencyUniversity at Albany

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37998 to $46573 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address University at Albany, Institue for Teaching, Learning, Academic Leadership

1400 Washington Avenue

City Albany

StateNY

Zip Code12203

Minimum Qualifications OPEN UNTIL FILLED

Candidates must be current state employees and have a reachable score on the Secretary 1 list or have a current permanent appointment with 1 year of service as a Secretary 1 or as a title eligible for transfer to Secretary 1, (Grade 9 with 1 year in service looking to do 70.1 two grade jump to grade 11), or appointment as Secretary 1 here at UAlbany, less than 1 year of service (remainder of probationary period to be completed in new assignment) or be a former state employee eligible for reinstatement to the title of Secretary 1. May be filled from a mandatory reemployment list if one is in effect at the time of appointment.

OR

Provisional Pending Exam:

• One year of permanent competitive or 55-b/c service as a Keyboard Specialist 1, Keyboard Specialist 1 (Spanish Language), Keyboard Specialist 2, Keyboard Specialist 2 (Spanish Language), Law Department Document Specialist Trainee 1, Law Department Document Specialist Trainee 2, Law Department Document Specialist, Data Entry Machine Operator, Data Entry Machine Operator (Spanish Language), or Senior Data Entry Machine Operator
• Candidates must be eligible to take and pass the next available Secretary 1 exam and obtain a reachable score for contingent / permanent appointment

Duties Description • Manage budgeting of unit
• Prepare and coordinate events
• Coordinate travel and accommodations for guests and professional staff
• Prepare and ensure honorariums and stipends are encumbered and meet state regulations
• Update databases and spreadsheets using Access and Excel
• Assist with media digitization
• Responsible for HR paperwork for unit employees
• Coordinate development and distribution of printed and electronic promotions and publications
• Oversee office procurement and distribution of records, supplies, and resources
Other duties as assigned

Excellent opportunity for Grade 9 with one year in service looking for 70.1 promotion to Grade 11. Typing proficiency test will be given by SUNY.

Additional Comments Please MAIL your application/resume (S.S.# will be obtained from candidate if not given by candidate to determine eligibility if seeking lateral transfer, 70.1 or reinstatement) to University at Albany, Office of Human Resources Management-UAB 300, 1400 Washington Avenue, Albany, NY, 12222 Applications available via the SUNY Classified Employment page, (Copy and Paste into browser) http://www.albany.edu/hr/assets/CS_Employment_Application.pdf or via the employment link at the bottom of the SUNY main page http://www.albany.edu/

Some positions may require additional credentials or a background check to verify your identity.

Name Stephen Mead

Telephone 518-437-4722

Fax 518-437-4731

Email Address smead@uamail.albany.edu

Address

Street 1400 Washington Avenue

City Albany

State NY

Zip Code 12222

 

Notes on ApplyingPlease MAIL your application/resume (S.S.# will be obtained from candidate if not given by candidate to determine eligibility if seeking lateral transfer, 70.1 or reinstatement) to University at Albany, Office of Human Resources Management-UAB 300, 1400 Washington Avenue, Albany, NY, 12222 Applications available via the SUNY Classified Employment page, (Copy and Paste into browser) http://www.albany.edu/hr/assets/CS_Employment_Application.pdf or via the employment link at the bottom of the SUNY main page http://www.albany.edu/

Printable Version