Review Vacancy
AgencyCriminal Justice Services, Division of
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $46334 to $56756 Annually
Minimum Qualifications Permanent service in this title, or one year of permanent competitive or 55 b/c service in a title SG-11 or higher and otherwise eligible for transfer under Civil Service Law. Eligible list candidates will be considered and need not apply to this canvass.
Preferred Qualifications: The desired candidate will present a professional image while acting on behalf of the agency and will have the following preferred qualifications: strong verbal, written, Internet and computer skills, including proficiency in Microsoft Word, Excel and Powerpoint; the ability to maintain confidentiality, communicate with a wide range of constituents and the ability to work in a fast-paced, deadline-driven environment; strong online research skills (Google, Lexis-Nexus, for example); and will be able to distinguish reputable sources of online information from sites spreading false information
Duties Description The Administrative Aide, assigned to the Executive/Public Information Office, will support the agency’s two Press Officers and the operations of a busy, fast-paced, deadline-driven office. The Public Information Office (PIO) handles 1,000-plus inquiries annually from the media and other constituents, including the public, local and State elected officials and their staffs. The PIO also serves DCJS’ hosted agencies: the Commission of Correction, the Office of Victim Services, and the Office for the Prevention of Domestic Violence. The Administrative Aide will be responsible for answering the office’s main number and monitoring a shared mailbox used for press inquiries. Incoming calls are most frequently from members of the media, but also include high-level constituents from the Governor’s Office, and members of the general public. The incumbent will be responsible for obtaining specifics about reporters’ requests for information: nature of their inquiry and deadline, as well as ensuring accuracy of names, e-mail addresses and phone numbers. The incumbent will compile daily news clips for distribution to the Deputy Secretary for Public Safety and DCJS Executive staff. This work includes scanning dozens of online newspapers and other reputable sources of information to find relevant articles that pertain to criminal justice/public safety/other topics of interest. The Administrative Aide will also be responsible for following up on media advisories, confirming the media’s attendance at events; in some instances, handling logistical arrangements for press conferences/events; and also may assist with monitoring and posting to social media sites (Facebook/Twitter). The Administrative Aide will also be responsible for billing, purchasing and travel arrangements/paperwork; and scheduling meetings and conferences calls for the Office.
Additional Comments REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Sandra van Kampen, Director of Workforce Diversity and Equity Programs at (518) 485-7962.
Some positions may require additional credentials or a background check to verify your identity.