Review Vacancy
AgencyInformation Technology Services, Office of
TitleOffice Assistant 2 Calculations, Ref. #00127M
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $33972 to $41756 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Open to NYS employees with one year of permanent competitive service as a Office Assistant 2 Calculations-Calculations Clerk 2, G-9, or in a title at Grade 7 or above that is eligible for transfer under Section 70.1 of the Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
Note: If you are on the examination eligible list for the position title in this location, you do not need to respond to this posting unless you are also eligible for appointment by one of the qualifications listed above. Candidates must be reachable on the current eligible list certification for this title in order to be list appointed. Please respond to all eligible list canvasses received.
Duties Description The Office Assistant 2 (Calculations) will be assigned to either the Budget Unit or the Procurements and Contracts Support Unit within the ITS Finance Office.
Duties will include, but are not limited to, the following:
• Accessing and data entering into multiple systems to track and verify financial transactions, journals and other information.
• Reviewing unit or department financial forms for conformance with approved spending plans and proper budgetary coding.
• Auditing documents for vendor/consultant payments and travel costs.
• Processing transactions which require mathematical calculation and knowledge of program areas.
• Formatting, reviewing and finalizing correspondence from rough draft documents.
• Contacting appropriate staff, by mail or phone, to obtain information necessary to process forms and transactions.
• Responding, verbally and in writing to questions from external agencies, vendors, and internal staff regarding technical or non-technical issues, agency programs, rules, regulations, policies, and/or procedures.
• Opening, reviewing, sorting, and distributing incoming mail. Preparing mail and packages for pick up.
• Filing supporting documentation, including designing, setting up, and maintaining division files.
• Assisting with records retention and archiving obligations.
• Scheduling meetings as required, including reserving meeting rooms.
• Assisting with Unit staff travel arrangements, providing and preparing travel forms and travel vouchers for reimbursement as needed.
• Receiving and directing incoming calls to various IT staff.
• Operating office equipment such as photocopiers, computers, printers, typewriters, etc., as necessary to complete assigned tasks; and performing simple maintenance tasks such as adding toner.
• Knowledge of Statewide Financial System (SFS) applications preferred, including data entering and running reports from SFS.
• Performing any other clerical job duties necessary to assist and support staff in the daily operations of their functional activities.
• Performing the full range of supervisory duties as needed.
Additional Comments These positions are pending Division of the Budget approval.
Some positions may require fingerprinting.
Some positions may require additional credentials or a background check to verify your identity.
Email Address HR.Recruitment@its.ny.gov
Address
PO Box 2062
Notes on ApplyingTo apply, please send a cover letter and resume to the attention of Louise C. Nails and indicate that you are applying for Office Assistant 2 (Calculations), Ref# 00127M no later than April 1, 2017. Please clearly indicate how you meet the minimum qualifications for this position.
Your Social Security number may be required in order to confirm your eligibility.