StateJobsNY

NY HELPNo

AgencyTransportation, Department of

TitleOffice Assistant 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $45018 to $54678 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Suffolk

Street Address 250 Veterans Memorial Highway

City Hauppauge

StateNY

Zip Code11788

Minimum Qualifications To be considered for appointment, candidate must be reachable on the Civil Service eligible list or be eligible for a transfer in accordance with Civil Service Law. If a viable list does not exist, a provisional appointment may be made. If you are appointed provisionally, you will have to take and pass the next Civil Service examination. You must also be reachable on the resulting eligible list for that title or your employment in the position will end. In order to be considered for a provisional appointment you must have one year as an Office Assistant 2; or one year of permanent service in a clerical, keyboarding or paraprofessional title allocated to Grade 7 or higher.

Duties Description Basic responsibilities of this position include but are not limited to:
o Supervise an Office Assistant 2 who process voucher payments; provide training and prepare annual performance program for such staff
o Process Purchase orders for utilities that have been vouchered
o Process Purchase Orders from Departments and Residencies to ensure items are on State Contracts,
o Review and certify high volume of standard vouchers for payment to Office of the State Comptroller;
o Respond to audit request from Office of the State Comptroller
o Enter Transactions into NYSTEP and HRIS in a timely manner
o Enter Revenue deposits into Key Capture. Transfer report at end of month to Albany
o Process PO’s for Administration Department
o Correct any errors from Civil Service regarding NYSTEP with Payroll
o Responsibilities will include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations

Some positions may require additional credentials or a background check to verify your identity.

Name Cynthia De Leon

Telephone 631 952-6171

Fax 631 952-6169

Email Address Cynthia.DeLeon@dot.ny.gov

Address

Street 250 Veterans Memorial Highway 6th floor

City Hauppauge

State NY

Zip Code 11718

Notes on ApplyingCandidates on the eligible list for the title NEED NOT submit a resume in response to this vacancy notice. You will be considered for appointment based on your score/rank on the eligible list. Other qualified candidates should send their letter of interest, current resume and at least three professional references no later than May 2, 2017 to:
Cynthia De León
Department of Transportation – Region 10
250 Veterans Memorial Highway
Hauppauge, NY 11788

Fax: (631) 952-6169
Email: Cynthia.DeLeon@dot.ny.gov

NOTE: If you submit your letter of interest, resume and references via e-mail, please note the Posting # and title in the subject line Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.