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Review Vacancy

Date Posted 04/14/17

Applications Due04/29/17

Vacancy ID38373

AgencyMental Health, Office of

TitleAgency Program Aide, Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42555 to $51830 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Other (see below)

"Other" Explanation Workweek Monday through Friday; Work hours to be discussed at interview

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Albany

Street Address NYS Office of Mental Health

75 New Scotland Avenue

City Albany

StateNY

Zip Code12208

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Candidates must have permanent status as an Agency Program Aide, Grade 13, and be eligible for lateral transfer; OR be eligible for transfer under Section 70.1 of the Civil Service Law. If you are unsure as to whether your current title qualifies for transfer, please email OMHHRM@OMH.NY.GOV for a determination.

Duties Description The Office of Mental Health (OMH) is recruiting to fill an Agency Program Aide, Grade 13, position in the Office of Financial Management, Consolidated Business Office. The Consolidated Business Office (CBO) is responsible for consolidated cash management, purchasing, vouchering, contract and payroll services for OMH Central Office and 24 OMH psychiatric facilities. The incumbent of this position will support the Contract Management Specialists within the Procurement Unit of the Consolidated Business Office. Specific duties may include, but are not limited to, the following:

Maintain Access database to coordinate and monitor CBO’s contract administration and procurement activities.

Perform procurement duties using a State procurement card. Review procurement documents for completion and accuracy.

Collect data and prepare initial analysis of information and provide appropriate summary evaluations to Contract Managers.

Prepare and edit correspondence, contract documents, bid packets and other forms used in contract administration and procurement activities.

Prepare contract and lease expenditure summary reports utilizing various software programs including Word, Excel, and Power Point.

Document agency contract and procurement policies and procedures for distribution and/or training. Develop and implement internal office procedures to ensure consistency of practices and transfer of program knowledge.

Respond to inquiries from vendors, control agencies, and agency program managers and provide information on contract requirements and processes.

Request information and documentation from facilities, program managers, and vendors in support of contract preparation, procurement requests and renewal processes.

Additional Comments The Consolidated Business Office is conveniently located on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. We offer a comfortable working environment with covered parking available on site for a nominal monthly fee.

Some positions may require additional credentials or a background check to verify your identity.

Name Nicole Swankey

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #38373 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

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