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Review Vacancy

Date Posted 04/14/17

Applications Due04/29/17

Vacancy ID38375

AgencyMental Health, Office of

TitleOffice Assistant 1 - Two Positions, Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $28865 to $35704 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Other (see below)

"Other" Explanation Workweek Monday through Friday; Work hours to be discussed at interview

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Albany

Street Address NYS Office of Mental Health

75 New Scotland Avenue

City Albany

StateNY

Zip Code12208

Minimum Qualifications Candidates must have permanent status as an Office Assistant 1, Grade 6, and eligible for a lateral transfer, OR be eligible for transfer under Section 70.1 of the Civil Service Law. If you are unsure if your title qualifies for transfer, you may email omhhrm@omh.ny.gov for a determination.

Individuals certified eligible for the 55b/c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law will also be considered. Please provide a copy of your letter of eligibility with your response.

**Candidates reachable on the Office Assistant 1 Civil Service eligible list will be canvassed as appropriate and should not respond to this posting. This vacancy posting is for the purposes of notifying individuals about transfer opportunities.**

Duties Description The Office of Mental Health (OMH) is recruiting to fill two Office Assistant 1, Grade 6, positions in the Office of Financial Management (OFM), Consolidated Business Office (CBO). The CBO is responsible for consolidated cash management, purchasing, vouchering, contract and payroll services for 24 OMH psychiatric facilities, Cook Chill Production Center and Central Office. The incumbents will provide support services within the Operations Unit. Specific duties to be performed may include, but are not limited to, the following:

Prepare and process vouchering transactions for submittal to the Office of the State Comptroller for payment.

Review invoices and supporting documentation received from vendors and facilities for accuracy and completeness, then enter information into the Statewide Financial System.

Record and scan payment vouchers.

Respond to phone and/or email queries and follow up with facilities and vendors as needed.

Review audit reports for numerous programs and check for accuracy of transactions, verifications, checks and computations.

Obtain information from various sources for the calculation and processing of documentation.

Liaison with vendors, facility staff and control agencies regarding payment status and issues.

Additional Comments The Consolidated Business Office (CBO) is conveniently located on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. We offer a comfortable working environment with covered parking available on site for a nominal monthly fee.

Some positions may require additional credentials or a background check to verify your identity.

Name Nicole Swankey

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #38375 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

**Candidates reachable on the Office Assistant 1 Civil Service eligible list will be canvassed as appropriate and should not respond to this posting. This vacancy posting is for the purposes of notifying individuals about transfer opportunities.**

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