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Review Vacancy

Date Posted 04/14/17

Applications Due04/28/17

Vacancy ID38379

AgencyAttorney General, Office of the

TitleOffice Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33972 to $41756 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Administrative Services Bureau

Empire State Plaza

City Albany

StateNY

Zip Code12224

Minimum Qualifications Reachable on the Civil Service eligible list for Office Assistant 2
OR
Permanent status as an Office Assistant 2
OR
Eligible for Section 70.1 transfer or reinstatement.

Duties Description • Perform the clerical aspects of the ASB performance evaluation program. Maintain a database for managing performance evaluation information.
• Provide general administrative support to the Bureau Chief, Deputy Bureau Chief, and Analysts, including preparing memos, scheduling appointments, maintaining the calendar, record keeping, data entry, filing and any additional tasks needed.
• Assist receptionist, including answering the main line, transferring calls to the appropriate staff and taking complete messages to ensure proper follow-up. Read and respond to ADMINOP e-mails.
• Administrator of statewide key inventory: Submit the appropriate form requesting keys, receive and forward the keys to the proper party, etc. Update database for keys and locks.
• Update purchase request database and track purchase requests.
• Perform the clerical aspects of the maintenance renewal program for OAG equipment.
• Provide coverage in the Copy Center when needed. Will be trained to operate all high production copy machines, which includes cleaning, lubricating and maintaining the copy machines.
• Provide coverage in Mail Room when needed, which includes sorting and delivering mail throughout the Empire State Plaza and 146 State Street.
• Process USPS, UPS and other ground mail through the OGS mail facility, using palm pilots and other related computer equipment.
• Reconcile monthly WEX, ARI, and OGS bills for every OAG State vehicle.
• Must be able to lift and carry a box up to 50 pounds.
• Must possess a valid driver’s license.
• Perform other duties as assigned.

Additional Comments Office Assistant 2 is a promotional title. You must be a current or former NYS employee who is eligible to transfer or be reinstated to the Office Assistant 2 title or who is "reachable" on the Office Assistant 2 Civil Service list.

Some positions may require additional credentials or a background check to verify your identity.

Name Virginia Gordon

Telephone 518-776-2500

Fax 518-915-7754

Email Address virginia.gordon@ag.ny.gov

Address

Street NYS Office of the Attorney General

Human Resources Management Bureau, State Capitol

City Albany

State NY

Zip Code 12224

 

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