StateJobsNY

NY HELPNo

AgencyTransportation, Department of

TitleOffice Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33972 to $41756 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37 1/2

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 50 Wolf Rd., 6th Floor

City Albany

StateNY

Zip Code12232

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description The incumbent will provide support to NYSDOT’s Office of Audit primarily working with the Disadvantaged Business Enterprise (DBE) certification unit. The preferred candidate will be expected to perform complicated clerical and office support activities that will require knowledge of the DBE certification programs governing laws, rules, or regulations. The preferred candidate will also be expected to handle sensitive applications, requests, or inquiries.

Typical duties include but are not limited to the following:

• Gather, compile, duplicate, scan and/or prepare data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications. Related activities include generating reports, accessing government databases, obtain or provide certification related information, researching applicable rules, etc.
• Review, enter and upload information utilizing our web based certification software.
• Receive, review, assign or process forms and applications related to DBE certification and make/issue appropriate determinations.
• Serve a customer service role by responding to technical questions or requests related to DBE certification matters via mail, email and/or telephone.
• Perform various data entry and update functions in various systems that support the Contract Audit, Internal Audit and Enterprise Risk Management Bureaus.
• Process and log all incoming and outgoing correspondence. Coordinate arrangements for meetings, courses, and other gatherings, arrange for rooms, take attendance, and ensure that appropriate materials and equipment are available.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Heather Wands

Telephone 518-408-6319

Fax

Email Address Heather.Wands@dot.ny.gov

Address

Street 50 Wolf Rd. 6th Floor

Office of Audit

City Albany

State NY

Zip Code 12232

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume no later than April, 28 2017 to:

Office of Audit
New York State Department of Transportation
Attn: Heather Wands
50 Wolf Road, 6th Floor
Albany, NY 12232
Phone: (518) 408-6319
E-mail: Heather.Wands@dot.ny.gov
Please include job title and vacancy ID/Item number in subject line of email.