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Review Vacancy

Date Posted 04/20/17

Applications Due05/15/17

Vacancy ID38460

AgencyEducation Department, State

TitleArchives and Records Management Specialist 5, (Open to New York State employees only) Box OCE-1009/26111

Occupational CategoryNo Preference

Salary Grade662

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $80327 to $101536 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Oneida

Street Address Office of Cultural Education

NYS Archives

City Utica

StateNY

Zip Code13501

Minimum Qualifications MINIMUM QUALIFICATIONS:

Reassignment: One year of permanent competitive or 55b/c service as an Archives and Records Management Specialist 5.

Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title.

Section 52.6 Transfer: One year of permanent competitive or 55b/c service in a title deemed eligible for transfer under Section 52.6 of the Civil Service Law.

Provisional Appointment: If the eligible list has fewer than 3 acceptors, a provisional appointment may be considered. For provisional appointment, candidates must have one year of permanent competitive or 55b/c service as an Archives and Records Management Specialist 4 or as an Archives and Records Management Specialist 3.

Duties Description The New York State Archives is seeking candidates for an Archives and Records Management Specialist 5 position in the Government Records Services Unit. This Unit is responsible for the storage and management of government records and provides reference service programs and technical assistance and support to other agencies and organizations which house government records. Under the general supervision of an Assistant Commissioner, the incumbent of this position will manage the Government Records Services program of the New York State Archives. The incumbent of this position will be responsible for coordinating activities, resources, and policy and program development, providing leadership, technical assistance, and advice to organizations concerning the management of records and representing the program area at professional and constituent meetings. The incumbent will also oversee long-term planning and evaluation for the unit, prepare budget and grant proposals, and supervise staff. Other duties of this position include, but are not limited to, the following:

• Manage activities to strengthen records management programs in State and local government through the use of records scheduling, advisory services, training, publications, inactive storage facilities and other resources;
• Develop and sustain partnerships with local governments and state agencies;
• Establish program direction and develop and implement strategies, systems, process improvements, and performance measures to improve efficiency and effectiveness of State and local government services;
• Provide tactical leadership in developing and implementing Archives-wide initiatives, priorities, planning, statutes, regulations, and policies and procedures;
• Represent New York State Archives at professional and constituent meetings, where there will be significant implications for program evaluation and development;
• Serve on the senior leadership team of the New York State Archives;
• Assist in the development of the New York State Archives strategic plans, coordinate services across program functions where appropriate, and advocate for program resources;
• Direct operations of the New York State Records Center and coordinate Records Center services with Scheduling and State Agency Services;
• Serve as secretary to the Local Government Records Advisory Council;
• Direct the development and delivery of advisory services to all state agencies and local governments in New York State and continuously assess the effectiveness of services;
• Supervise the appraisal and scheduling functions of the New York State Archives;
• Aid in the development of policies and guidelines for the Local Government Records Management Improvement Fund grant program;
• Review and comment on proposed legislation that affects records management in New York State;
• Propose changes to existing laws and regulations that impact the operations of the New York State Archives; and
• Supervise and train professional staff.

Additional Comments CONDITIONS OF EMPLOYMENT: This will be a permanent or provisional appointment. Promotions and transfers may change appointees’ negotiating unit. Applicants should be aware that changes in negotiating units may affect their salary, insurance, and other benefits.

*Leads to a maximum salary of $101,536 based on annual performance advances.

APPLICATION: Qualified candidates should send a resume and letter of interest by May 15, 2017 to ocejobs@nysed.gov (email submissions are preferred). You must include the Box number (OCE-1009/26111) in the subject line of your email and/or cover letter to ensure receipt of your application.

Some positions may require additional credentials or a background check to verify your identity.

Name Office of Human Resources Management

Telephone (518) 474-5215

Fax (518) 486-5631

Email Address ocejobs@nysed.gov

Address

Street NY State Education Department

89 Washington Avenue, OHRM, 528 EB

City Albany

State NY

Zip Code 12234

 

Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by May 15, 2017 to ocejobs@nysed.gov (email submissions are preferred). You must include the Box number (OCE-1009/26111) in the subject line of your email and/or cover letter to ensure receipt of your application.

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