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Review Vacancy

Date Posted 04/27/17

Applications Due05/08/17

Vacancy ID38616

AgencyTransportation, Department of

TitleAdministrative Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42555 to $51830 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 50 Wolf Road

Albany

City NY

StateNY

Zip Code12232

Minimum Qualifications In order to be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description Duties may include, but are not limited to:

• Assist Director of Construction with tracking correspondence, responses, assignments and deadlines.
• View and assist in keeping the Director’s calendar appointments and schedule meetings/appointments as needed.
• Track state-wide Construction vehicle usage and personal car mileage utilizing ExpenseAnywhere and Fleet Management reports.
• Organize and prepare travel forms, agendas and handouts for group travel and training.
• Maintain NPS and travel budgets.
• Independently draft and prepare correspondence and edit documents as needed.
• File, respond to in-coming calls and e-mail inquiries. As well as direct inquiries to appropriate staff.
• Manage in-coming and out-going mail.
• Function as Purchasing Coordinator.
• Function as Personnel Coordinator.
• Work cooperatively with internal and external staff while exercising a considerable amount of independent judgment in performing duties.
• Possess and apply with proficiency Department applications: TADS; ExpenseAnywhere; BI Reporting; EBO; Microsoft Office (Word, Excel, Access Outlook, PowerPoint); Internet Explorer and other applications and programs that are or become utilized by the Office of Construction.
• Performing other duties, as required.

Responsibilities also may include participating within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Kacie Marzano

Telephone

Fax

Email Address HR-Personnel@dot.ny.gov

Address

Street 50 Wolf Road, 1PL

City Albany

State NY

Zip Code 12232

 

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume no later than May 8, 2017.

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