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Review Vacancy

Date Posted 06/19/17

Applications Due12/31/18

Vacancy ID41628

AgencySUNY Oswego

TitleOffice Assistant 2 (Calculations) - Purchasing Office

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33972 to $41756 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Oswego

Street Address 7060 State Route 104

City Oswego


Zip Code13126

Minimum Qualifications Candidates must be permanent competitive or 55 b/c employees of New York State to be eligible to apply for this position.

Permanent Appointment:
One year of permanent competitive service as an Office Assistant 2 (Calculations) OR be reachable on the Office Assistant 2 (Calculations) eligible list OR have on year of permanent competitive or 55b/c service in a title eligible for transfer under Section 70.1 of the law.

70.1 transfer or reinstatement:
One year of permanent competitive or 55b/c service as an Office Assistant 2 (Calculations) OR have one year of permanent competitive or 55b/c service in a title within two salary grades of the target title that is eligible for transfer under Section 70.1 of Civil Service Law.

Permanent competitive or 55b/c service as an Office Assistant 2 (Calculations).

Provisional Appointment:
One year of permanent competitive service in an office assistant, clerical, or keyboarding title allocated to Grade 5 or higher.

Conditions of Employment:
This will be a permanent or provisional appointment. Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.

Duties Description The Purchasing Office at the State University of New York at Oswego invites applications to fill a full time Office Assistant 2 (Calculations) position, Grade 9.

Posting Date: June 19, 2017

Review Date: Review of applications will begin immediately and will continue until the position is filled.

Salary: $ 33,972/year. In accordance with the CSEA Administrative Services Unit Agreement. In addition, the State University of New York provides an excellent benefit package. For more information on benefits for full-time CSEA employees, visit:

Date of Appointment: As soon as possible.

Description of Responsibilities:
• Processing requisitions into purchase orders by assigning appropriate codes, encumbering department funds, soliciting vendors through written price quotations; and assisting preparing sealed bids. Duties include the evaluation of quotations, preferred sources, and OGS state contracts for the processing of requisitions in to purchase orders. The purchasing clerk is responsible for the cor¬rect information being input on the purchase orders, ensuring descriptions are clear and con¬cise, and that all quantities and extensions are correct. The proper distribution of pur¬chase order information to all appropriate departments or entities hard copy or electronic is required.
• After appropriate Purchasing Associate review the purchasing clerk shall process the requisition through the Web Req system. The clerk shall ensure the item description is complete, select the proper UNSPSC Info, select the proper sub-object code, select the appropriate vendor and process the remaining features of the requisition by turning the requisition in to a purchase order.
• The clerk shall maintain a list of Purchase order numbers on a separate purchasing log call the “Purchase Order Register”. Each requisition shall be recorded on the Purchase Order Register with the main funding account number and requisition number.
• The Purchasing Clerk is required to assist the Procurement Card program by working with the Purchasing Associate and Senior Clerk. Typical duties include communicating appropriate information for prospective cardholders, filing, etc.
• Purchasing Clerks are responsible for being knowledgeable about the State University of New York Purchasing and Contracting Procedures, 7553, and that these rules are followed in the purchasing process. .
• Purchasing Clerks are responsible for being familiar with commodities and services available from state contracts and all Preferred Sources (i.e.: Dept. of Correctional Services, Industries for the Disabled, etc.), and making use of these vendors appropriately. Responsible for being familiar with sources of supply for requested non-contract items that fall within assigned accounts.
• The Purchasing clerk is responsible for answering incoming telephone calls from sales people, agency personnel, and vendors in¬quiring about SUNY OSWEGO Purchasing Rules and Regulations and providing the ap¬propriate purchasing information for processing. The Purchasing Clerk is responsible for following up on purchase order information as requested by agency personnel.
• The Purchasing clerk is responsible for taking steps to ensure that Minority and Women Owned Business Enterprises are included in competitive quotations and/or sealed bids where possible.
• Additional tasks will be assigned where necessary.

Additional Comments Description of SUNY Oswego: Founded in 1861, SUNY Oswego is a public comprehensive college located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse. Named one of "Top Up-and-Coming Schools" in U.S. News “America’s Best Colleges” in 2010, a Kiplinger's “Best College Value” for 2015, and a "Best Northeastern College" by Princeton Review every year since the first edition in 2003, Oswego offers its 8000 undergraduate and graduate students preeminent academic programs in the arts and sciences, business, communications, and teacher education. The College’s success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities. The emphasis on faculty-mentored student research and creative projects is evidenced by Quest, a daylong symposium spotlighting original student research; a stipend program for students engaged in research and creative work; and the Global Laboratory, a STEM-based research abroad program at top-ranked universities around the world. SUNY Oswego is an unusually collegial and vibrant community and is in a time of wonderful opportunities with extensive facilities construction and renovation, a forward-looking strategic plan, and expanded outreach to regional, national, and international communities.
Additional information about SUNY Oswego can be found at
Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please go to to see our full non-discrimination policy.

In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.

Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing

For Campus Safety information, please see the Annual Security and Fire Report (Clery) on the Human Resources Website:

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources

Telephone 315-312-2230


Email Address


Street 7060 State Route 104

City Oswego

State NY

Zip Code 13126


Notes on ApplyingTo Apply: Submit a cover letter, resume, and contact information for three professional references to

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