StateJobsNY

NY HELPNo

AgencyState Comptroller, Office of the

TitleSupervisor of Administrative Analysis - Item #07183

Occupational CategoryNo Preference

Salary Grade25

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $76863 to $97157 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 110 State Street

110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications Interested candidates must be eligible to transfer under Section 52.6 of the Civil Service Law.
Eligibility to transfer: candidate must have one year of permanent competitive service in a qualifying title allocated to salary grade 23 or higher.

Duties Description Personnel/Labor Relations
• Provide oversight and direction to personnel unit staff regarding personnel and labor relations issues within the Division.
• Serve as subject matter expert to staff.
• Identify and track administrative and personnel issues for Executive Management.
• Consult with Executive, Bureau Management and HR&A to understand workforce needs for the Retirement Services Division and monitor progress in achieving the Division’s goals.
• Prepare Division succession plan.
• Handle labor relations issues and consult with Executive, Bureau Management and Labor Relations regarding employee issues.

Quality Performance
o Direct and guide our internal quality performance consulting function including but not limited to:
o Business Process Improvement
o Promote the continual improvement of performance and quality related to managing the work and achieving the Divisions’ goals and objectives. Manage the successful and smooth transition from current to desired culture, practices, structure and overall organizational environment.

o Organizational Development
o Assist in the development of the Division’s Strategic Plan.
o Oversee the Division’s Monthly Report and Dashboard for the Comptroller and Strategic Priorities Reports.
o Prepare the budget narrative.
o Coordinate the Annual Accomplishments activity.

• Internal Controls
o Oversee the Internal Controls and Strategic Risk functions for the Bureau and Division.
o Draft ASQP Bureau Internal Controls Annual Certification and, in the capacity of Assistant Director, participate in activities related to the ASQP Bureau Risk Assessment.
• Cost Effectiveness Measurement (CEM) Benchmarking
o Oversee activities related to the annual survey, report, and conference and management presentation.
o Serve as liaison between CEM representative and Retirement
o Services management.

Workforce Development/Training/Employee Engagement
• Provide managerial oversight to the Workforce Development/Training Unit (ERS Training staff) regarding workforce development initiatives, training classes/activities/programs which will build, sustain, and promote learning and high performance within the Division.
• Serve on the OSC Staff Development Governance Team, representing Agency-wide workforce development initiatives, collaborating with HR&A to accomplish Division workforce development goals in alignment with OSC.
• Oversee the administration of Employee Engagement Programs, including but not limited to:
o Division Employee Suggestion Program
o Division and OSC Employee Recognition Program
o OSC Mentoring Program
o OSC Community Connections

Purchasing & Space Planning
• Direct and guide staff in the management of purchasing and building (space & phones) tasks, activities, projects, and initiatives for the Division, ensuring the unit applies processes, rules and regulations in a time manner.
• Participate in developing and implementing the space plans for the Division.
• Serve as Authorized Division Purchase Request Approver.
• Responsible for reconciliation of monthly Procurement Card Statements (PCS).

Business Continuity
• Direct and guide staff in the management of the Division business continuity program ensuring all plans are up-to-date.

Manager & Assistant Director Administrative Duties
• Manage and oversee subordinate staff in the completion of their tasks and assignments through modeling the OSC Expectations of Managers.
o Active team member of Assistant Director Management Team (ADMT) – foster respect and open communication in collaboration with other ADMT members while developing strategies, plans and actions needed to successfully accomplish the team’s purpose of improving communication across bureaus, sharing information and resolving problems.

Additional Comments Desired Competencies
• Ability to manage and supervise specific units and staff within it. Act as primary liaison for questions relating to administrative topics.
• Ability to foster effective working relationships and partnerships.
• Ability to be customer oriented.
• Ability to effectively communicate and possess good writing skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to be organized and complete tasks and responsibilities timely and accurately.
• Ability to effectively problem solve and manage conflict.
• Ability to continually update written procedures and train staff.
• Ability to analyze data in text and charts and draw reasonable conclusions and identify trends.

Some positions may require additional credentials or a background check to verify your identity.

Name Janelle A Manzer

Telephone 518-474-5182

Fax

Email Address recruit@osc.state.ny.us

Address

Street 110 State Street

City Albany

State NY

Zip Code 12236

Notes on ApplyingInterested candidates should submit a resume and cover letter to recruit@osc.state.ny.us or the address listed below by July 13, 2017. Please reference #07183-GOER-JAM when responding. (The Vacancy ID at the top of this posting should not be included).