Review Vacancy
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $37998 to $46573 Annually
Minimum Qualifications OPEN UNTIL FILLED
Candidates must be current state employees and have a reachable score on the Secretary 1 list or have a current permanent appointment with 1 year of service as a Secretary 1 or as a title eligible for transfer to Secretary 1 or appointment as Secretary 1 here at UAlbany, less than 1 year of service (remainder of probationary period to be completed in new assignment), Grade 9 with one year in service looking to do 70.1 two grade jump to grade 11, or be a former state employee eligible for reinstatement to the title of Secretary 1. May be filled from a mandatory reemployment list if one is in effect at the time of appointment.
or
Provisional: 1 year of permanent competitive or 55b/c service as an Office Assistant 1 (Keyboarding), Office Assistant 1 (Keyboarding Spanish Language), Office Assistant 2 (Keyboarding), Office Assistant 2 (Keyboarding Spanish Language), Law Department Document Specialist Trainee 1, Law Department Specialist Trainee 2, or Law Department Document Specialist.
Preferred Qualifications: Knowledge and/or experience in using MS Word and MS Excel.
May be filled from a mandatory reemployment list if one is in effect at the time of appointment.
Duties Description This position will provide principal secretarial and administrative support for the Department of Art and Art History, including its faculty, staff and students. The incumbent will also assist the Department Chair with Departmental procedures and is expected to maintain a high degree of efficiency in customer service in responding to telephone, email and walk-in requests. The ability to multi-task under pressure, maintain confidentiality and work in an organized manner while maintaining a professional and amiable manner is required of this position. The incumbent will serve as the department receptionist, open and review mail, answer the department telephone, respond to emails and questions concerning campus and department policy and procedure, prepare/distribute responses to letters, review outgoing correspondence for proper grammatical usage and factual correctness, maintain and update various databases and procedures manuals, send distribution emails, coordinate document retention efforts, schedule meetings, maintain calendars, coordinate travel arrangements, prepare and process travel vouchers, assist with conference planning, order office supplies, supervise student employees, generate work orders, mail merges, create reports and spreadsheets using MS Office Suite and assist with website editing.
Ideal opportunity for Grade 9 with one year in service looking for Promotion to Grade 11. Typing proficiency test will be given if necessary at SUNY.
Additional Comments Please MAILyour resume/application (if not provided by applicant social security number will be obtained to verify state history if seeking 70.1. lateral or reinstatement) to University at Albany, Office of Human Resources Management-UAB 300, 1400 Washington Avenue, Albany, NY, 12222 Applications available via the SUNY Classified Employment page, (Copy and Paste into browser) http://www.albany.edu/hr/assets/CS_Employment_Application.pdf or via the employment link at the bottom of the SUNY main page http://www.albany.edu/
Some positions may require additional credentials or a background check to verify your identity.
Email Address smead@albany.edu
Address
Notes on ApplyingPlease MAIL your resume/application (if not provided by applicant social security number will be obtained to verify state history if seeking 70.1. lateral or reinstatement) to University at Albany, Office of Human Resources Management-UAB 300, 1400 Washington Avenue, Albany, NY, 12222 Applications available via the SUNY Classified Employment page, (Copy and Paste into browser)