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Review Vacancy

Date Posted 08/17/17

Applications Due08/28/17

Vacancy ID43136

AgencyEmpire State University

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37998 to $46573 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Saratoga

Street Address 1 Union Avenue

City Saratoga Springs

StateNY

Zip Code12866

Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.

If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.

Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.

Duties Description SUNY Empire State College currently seeks a Secretary 1 in our Saratoga Springs, NY location. The Secretary 1 will work in the Center for Mentoring, Learning and Academic Innovation (CMLAI) and provide direct support to both CML-AI and to the College Professor of Adult Learning and Mentoring (CPALM).

Responsibilities Include:

•General office support of CMLAI and CPALM
•Event planning including securing lodging for and assisting with transportation needs of participants, making catering arrangements, etc.
•Serve as point-of-contact for incoming departmental phone and email inquiries and requests, respond to questions and/or refer calls to appropriate personnel
•Handle all purchasing requests for department including ordering office supplies and equipment
•Maintain filing systems
•Coordinate travel arrangements for office personnel and others and prepare and process travel expense reports
•Schedule and organize conference calls and meetings including room reservations and related tasks
•Provide budget maintenance and record-keeping for appropriate accounts including updating/reconciling in QuickBooks and NYS SMRT accounts
•Provide additional help for special projects as needed
•Provide back-up coverage for reception desk upon request

Additional Comments Applications Due By: August 28, 2017


If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

- Resume
- Cover letter
- Name and contact information of three references

Some positions may require additional credentials or a background check to verify your identity.

Name SUNY Empire State College - Office of Human Resources

Telephone 518.581.2240

Fax

Email Address brooke.white@esc.edu

Address

Street 2 Union Ave

City Saratoga Springs

State NY

Zip Code 12866

 

Notes on ApplyingIf you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

- Resume
- Cover letter
- Name and contact information of three references

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