Review Vacancy
AgencyEmpire State Development, NYS
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $44274 to $53927 Annually
Minimum Qualifications This position is open to current NYS employees who have either completed one year of permanent competitive service in the Program Aide title and to those eligible for 70.1 transfer into this title OR those reachable on the Civil Service (CS) eligible list for this title. You need not apply if you are currently on the CS eligible list as we are canvassing the list.
Duties Description BASIC FUNCTION:
Under the direction of the HR Director or HR Specialist 2, the incumbent will function as a paraprofessional, performing a wide variety of administrative activities to support the work of the HR Director, HR staff, and Training & Development staff in the Human Resources Office.
WORK PERFORMED:
• Creates and maintains hire and separation folders and updates checklists within the folders.
• Obtains biweekly clearance control numbers to coincide with upcoming appointment transactions.
• Submits and checks the status of hiring freeze waivers.
• Runs NYSTEP reports on a biweekly basis for appointment end dates, position end dates and other reports.
• Updates HR databases on a biweekly basis based on payroll transactions.
• Drafts employment letters and other correspondence as requested.
• Prepares probationary report memos; maintains probationary report log; issues reminders to supervisors.
• Tracks performance evaluations and issues reminders to supervisors.
• Assists in position classification activities by compiling and preparing transmittal correspondence.
• Assists in recruitment efforts by preparing postings, monitoring responses, canvassing eligible lists via the Civil Service Eligible List System (ELMS), organizes canvass responses and codes and returns eligible lists.
• Organizes new employee orientation.
• Compiles background information for grievance and disciplinary hearings.
• Makes travel arrangements for HR and Training staff and processes expenses and reimbursements incurred for travel in SFS.
• Coordinates and schedules meetings and/or training with participants.
• Assists in compiling data and coordinating training materials for the Training Specialist 2.
• Assists the Training Specialist 2 in the administrator role of the Statewide Learning Management System (SLMS)
Some positions may require additional credentials or a background check to verify your identity.
Email Address DED-HR@esd.ny.gov
Address
Notes on ApplyingIf interested in this position, please forward a cover letter and resume to the e-mail address below by October 17, 2017. Be sure to indicate the position title and location you are applying for and specify how you meet the minimum qualifications in your cover letter.