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Review Vacancy

Date Posted 10/12/17

Applications Due10/27/17

Vacancy ID44438

AgencyTransportation, Department of

TitleAdministrative Assistant/Trainee 1/2

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $55494 to $70566 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Albany

Street Address 50 Wolf Road

Office of Transportation Maintenance

City Albany

StateNY

Zip Code12232

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description The incumbent will report to the Associate Administrative Analyst. Duties will include, but not limited to:

• Management and administration of Snow and Ice Municipal Contracts, Arterial Maintenance Agreements, and Shared Service Agreements including tracking contract status, processing contracts and extensions and calculating and making payments.
• Work with program managers as needed to support administration of maintenance contracts and attachments.
• Serve as process owner and subject matter expert for the administration of the snow and ice contracts.
• Serve as backup to Associate Administrative Analyst in allocating funds to regions.
• Coordinate with the Regions and Accounting on the development and processing of contracts.
• Maintain and update the Municipal Snow and Ice contract procedure manual.
• Work with the Statewide Lean program to continuously streamline the complex Municipal Snow and Ice contracting process.
• Coordinate with Legal Affairs on changes to contract language.
• Work with OSC on changes to contracts driven by changes in OSC contracting rules.
• Responsibilities may include serving a role within the Incident Command System to support the Department’s response to regional and statewide emergency situations.

Additional Comments Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Some positions may require additional credentials or a background check to verify your identity.

Name Dawn Loux

Telephone

Fax

Email Address Dawn.Loux@dot.ny.gov

Address

Street New York State Department of Transportation, Operations & Asset Management Division

50 Wolf Road

City Albany

State NY

Zip Code 12232

 

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume no later than October 27, 2017

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